Project Management Assistant

POSITION TITLE: Project Management Assistant

LOCATION: Remote

CLEARANCE: Must be able to obtain a Public Trust

At APV,we’remore than a technology company —we’rea mission-driven powerhouse transforming organizations through advanced technology and human ingenuity. Ourexpertisespans AI/ML, data architecture, low-code/no-code development, Agile Dev Sec Ops , and cloud services, delivering scalable and meaningful solutions.

In our Emerging Technology Lab, innovation drives progress. Our teams create intelligent chatbots, AI-powered assistants, robotic process automation (RPA), essay graders, and data analytics platforms. Ifyou’repassionate about solving complex challenges and shaping the future, APV is the place for you. Since 2007,we’vepartnered with federal and state agencies to deliver IT, training, and consulting solutions that achieve mission-critical outcomes. Built on accountability, integrity, and quality, we go beyond expectations.

With 70+ prime contracts and a proven record of client success, APV continues to grow — andwe’relooking for exceptional talent to grow with us.

Seeking a highly organized, detail-oriented Project Management Assistant to provide administrative and coordination support to two or more Project Managers across APV's federal contracts. This role keeps project operations running smoothly — managing schedules, meetings, documentation, status reporting, and deliverable tracking — so Project Managers can stay focused on client delivery and team leadership. The ideal candidate is proactive, comfortable balancing competing priorities, and thrives in a fast-paced federal contracting environment.

• Provide day-to-day administrative support Project Managers, balancing competing priorities and deadlines across multiple contracts.
• Manage Project calendars; schedule internal and client meetings, coordinate attendees, and set up virtual or in-person meeting logistics.
• Prepare meeting agendas, capture meeting minutes and action items, and distribute finalized notes after management review.
• Coordinate daily stand-ups and weekly internal status meetings, and gather task status from project team members.
• Compile weekly status reports, briefing materials, and supporting data to prepare Project Managers for client status meetings.
• Track contract deliverables, milestones, and due dates; send reminders and follow up with team members to support on-time, accountable delivery.
• Maintain project schedules, action item logs, risk and issue logs, and trackers using tools such as Microsoft Project, Excel, SharePoint, or Smartsheet.
• Organize and maintain project files, document libraries, and version control in SharePoint/Teams in line with contract and APV records requirements.
• Format, proofread, and quality-check deliverables, reports, presentations, and correspondence before submission.
• Support onboarding logistics for new project team members, including system access requests, badging, and required client training, in partnership with HR and Operations.
• Assist with timesheet reminders, labor-hour tracking, invoice support data, and monthly status report preparation.
• Serve as a point of contact for routine project inquiries from team members and client staff, routing issues to the appropriate Project Manager.
• Other duties as assigned.

• Bachelor's degree in Business Administration, Project Management, Communications, or a related field preferred. An Associate's degree combined with relevant experience, or equivalent relevant experience, may be considered.

• Minimum 2 years of experience providing administrative, project coordination, or program support, preferably in a government contracting or…