Project Coordinator

ICF is seeking an experienced Project Coordinator to support federal health programs, including scientific meetings, workshops, and webinars; communications products; and website updates. The ideal candidate is highly organized, responsive, and comfortable coordinating multiple work streams, deadlines, stakeholders, and approval processes in a fast-paced client-service environment. Candidates should bring strong written communication skills, sound judgment, attention to detail, and experience translating client needs into accurate, timely, and well-coordinated deliverables.

Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders.

• Coordinate project activities, schedules, deliverables, and approval processes across multiple work streams.
• Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools to support timely completion of assignments.
• Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials.
• Coordinate meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up.
• Support project administration, including data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor coordination.
• Maintain accurate information in project systems, shared work spaces, websites, and other platforms, following established quality-control and approval procedures.
• Monitor deadlines, identify risks or gaps, resolve routine issues, elevate concerns as appropriate, and communicate project status clearly.

• Bachelor’s degree in business, communications, social sciences, or a related field, or equivalent relevant experience.
• 3+ years of professional experience providing project coordination, administrative support, meeting or event support, or similar client-facing services for interdisciplinary teams.
• Ability to obtain and maintain a Public Trust clearance.
• 2+ years of experience drafting clear business communications and interacting professionally with clients, speakers, participants, vendors, and internal teams.
• 2+ years experience organizing files, tracking action items, compiling reports, reviewing documentation, and following established approval and quality-control processes.
• 3+ years experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• 2+ years’ experience with event registration platforms, web content management systems, project tracking tools (e.g. Confluence, JIRA), and internal procurement or financial systems.

• 5+ years of project coordination experience.
• Demonstrated ability to manage multiple assignments, schedules, contributors, and deadlines while maintaining accurate records and attention to detail.
• Experience supporting NIH or other federal health agencies or government contracts.
• Experience coordinating scientific meetings, workshops, and webinars, or other events, including speaker and attendee communications.
• Experience updating websites or SharePoint sites, managing event registration systems, and supporting digital communications such as newsletters, event listings, or social media content.
• Ability to work independently and collaboratively with diverse stakeholders.
• Experience creating reports and dashboards with Google Analytics data studio.
• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Certified Meeting Professional (CMP), Certified Government Meeting Professional (CGMP), or related credential.
• Fa…