Workplace Specialist

We are seeking a highly organized, proactive, and adaptable Workplace Specialist to manage the day-to-day operations of our Austin offices. This role will be responsible for ensuring a functional, welcoming, and engaging environment for employees and visitors

The Workplace Coordinator will support vendor management, facilities needs, and culture-building activities, serving as the first point of contact for workplace requests and operational support

• Serve as the primary point of contact for all workplace-related needs in our Austin offices
• Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep
• Oversee workplace email and Slack channels, responding promptly to employee requests and prioritizing effectively

• Coordinate with external vendors (e.g., food service, office supplies, maintenance) and ensure timely deliveries in support with the Workplace Manager
• Maintain strong vendor relationships and monitor service levels
• Manage swag vendors and logistics, including employee orders, limited releases, and event-related requests

• Provide support to employees across departments to ensure smooth daily operations
• Assist with planning and executing company-wide events, team offsites, and meetings
• Contribute to culture-building initiatives that create a positive and connected workplace environment

• Track and manage small office projects and special requests
• Ensure Austin offices are well-maintained, safe, and aligned with company standards

The ideal candidate thrives in a dynamic startup environment, balancing attention to detail with excellent communication and problem-solving skills

• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)
• Experience in event coordination, vendor management, and/or administrative support
• Occasional standing and walking within the office
• Ability to lift 25 lbs unassisted
• Proficiency with Microsoft Suite, Slack, and workplace management tools (e.g., Monday, Confluence)
• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies
• Ability to adapt to changing needs and handle tasks on short notice
• 3-5 years of experience in workplace operations, office management, or facilities coordination
• Flexibility to support occasional after-hours or weekend events
• Excellent communication and interpersonal skills
• Manual dexterity to operate a computer keyboard, mouse, and other office equipment
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively
• Comfortable working independently in a fast-paced, startup environment
• Prolonged periods of sitting at a desk and working on a computer
• Visual acuity to read screens, documents, and reports