Asset Management Coordinator

Overview

The Project Coordinator will support the Real Estate and Construction and Health and Wellness Division. This role will assist our Property Manager, Project Managers, and other leaders in coordinating and organizing furniture, fixtures, and equipment. This position’s responsibilities involve maintaining the tracking database for new and existing capital and non-capital assets including asset identification tagging, location identification, physical count, and coordinating with departmental equipment custodians (excludes hardware, software, and other IT-related assets).

This position will work closely with others, internally and externally, to achieve goals related to organizational strategic priorities.

ESSENTIAL / PRIMARY DUTIES (The essential job functions or primary responsibilities that must be performed unaided or with the assistance of an accommodation – all job functions should begin with an action verb)

• Assists department and project teams with the coordination of furniture, fixtures, and equipment.
• Monitors and follows up on project deadlines as it relates to furniture, fixtures, and equipment.
• Ensures asset management documentation is maintained appropriately for each project and/or facility.
• Perform routine inventory checks and provide periodic reports.
• Provide input and maintain an Asset Management Plan and Operating Procedures that include identifying, tracking, transferring, and reporting.
• Troubleshoot issues and provide solutions to management staff.
• Work with minimal direction while maintaining exceptional attention to detail.
• Manage asset inventory process.
• Support asset processes in partnership with counterparts in other Enterprise positions.
• Develop written processes and procedures for identifying, tracking, transferring, and reporting fixed assets.
• Provide cross-training to relevant staff in relation to fixed asset processes and procedures as required.
• Responds to requests in a prompt and accurate manner.
• Perform other duties as assigned.

Knowledge/Skills/Abilities: Prioritize and organize own work to meet agreed-upon deadlines. Demonstrated ability to communicate, problem solve and work effectively with others. Strong critical thinking and problem-solving skills. Strong attention to details. Good communication and interpersonal/team skills. Ability to work in a fast-paced environment. Able to work independently and as part of a team. Strong working knowledge of Microsoft Office Suite, SharePoint, and PowerPoint.

Take initiative, display a strong work ethic, and maintain a positive attitude. Ability to work with multiple data sets across different platforms. Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers, and customers. Knowledge of office equipment and procedures. Flexibility, and willingness to learn new responsibilities.

MINIMUM EDUCATION: High School Diploma or GED

PREFERRED EDUCATION: Bachelor’s Degree in Project Management, or a related field

MINIMUM EXPERIENCE: 2 years of experience of asset management coordination

PREFERRED EXPERIENCE: 3 or more years of experience in asset management work in the health field; asset management software experience is a plus.