Post Award Administrator

Post-Award Administrator

The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting‑edge research and the Research Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research.

The Post‑Award Administrator provides professional support for post‑award activities relating to grant and contract proposals and funding within a department or unit. Performs work with moderate guidance and utilizes knowledge of University and business drivers. The Post‑Award Administrator provides financial and non‑financial post award grants management in an intensive customer service environment. The job provides professional support for pre‑award and / or post‑award activities relating to grant and contract proposals and funding within a department or unit.

Pre‑award activities include research, preparing applications, and editing proposals. Post‑award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

• Serves as a primary account administrator for faculty. Portfolio may include sponsored awards, gifts, internal funding.
• Allocates, authorizes, monitors, and controls expenses.
• Maintains, oversees, reconciles, and corrects errors in accounts.
• Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
• Works with central office to manage financial and non‑financial aspects of post‑award grants management.
• Advises and assists in most relations and communications with funding agencies, subcontractors, and others.
• Proposes solutions to discovered problems and fixes according to proper policy and procedure.
• Compares actual spending to original budget and identifies any variances with particular attention being paid to faculty salary.
• Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
• Works closely with the department to effectively manage faculty accounts and ensure proper spending.
• Handles straightforward post‑award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Minimum qualifications include a college or university degree in a related field and knowledge and skills developed through 2‑5 years of work experience in a related job discipline. Preferred qualifications include a bachelor's degree or higher in accounting, business administration, or science, along with administrative, accounting, or grant and contract administration experience.