Program Manager

Title: Program Manager

Location: Austin, TX

Duration: 8 Months

100% Onsite

We are seeking a highly organized, detail-oriented Program Manager (Contract) to support the Global Brand & Channel Marketing team. This individual will serve as the operational backbone of the organization, driving project intake, prioritization, resource management, and execution across a broad portfolio of marketing initiatives.

• Serve as the owner and administrator of team project management platforms, including
• Act as the primary point of contact for project intake, workflow management, and project prioritization.
• Monitor and manage project requests to ensure projects are appropriately scoped, assigned, and executed.
• Track project progress and proactively identify risks, bottlenecks, and resource constraints.
• Coordinate project timelines across multiple stakeholders, affiliates, and cross-functional teams.
• Ensure effective resource allocation and prioritization across competing business needs.

• Develop and maintain Standard Operating Procedures (SOPs) for  workflows and project management processes.
• Continuously identify and implement opportunities to improve operational efficiency and team effectiveness.
• Establish consistent project intake, tracking, and reporting methodologies.

• Manage the Statement of Work (SOW) process from initiation through execution using the Ariba procurement system.
• Partner with internal stakeholders and vendors to ensure timely completion of required documentation.
• Track and manage invoice processing to ensure timely payment and budget accuracy.
• Maintain visibility into project-related expenditures and contractual commitments.

• Monitor project intake forms for completeness and accuracy.
• Assign projects to appropriate owners and ensure all required information is captured upfront.
• Follow up with reviewers and stakeholders to help ensure timely approvals and project progression.

• Manage renewal timelines for promotional and advertising materials according to established SOPs.
• Coordinate milestone tracking and stakeholder communications for upcoming launches, events, and key deliverables.
• Upload and maintain marketing assets within EP Institute (Big Tin Can ) asset hosting platform.
• Ensure asset libraries remain organized, current, and accessible.

• Develop, track, and report on operational and communication plan metrics.
• Create dashboards and reports that provide visibility into project status, workload, throughput, and performance.
• Facilitate regular project updates and stakeholder communications.
• Support leadership with operational insights and recommendations based on project data and trends.

• 5+ years of experience in Program Management, Project Management, Marketing Operations, Traffic Management, or a related field.
• Demonstrated experience managing complex, cross-functional projects through the full project lifecycle.
• Experience working with project management platforms such as , Workfront, Jira, or similar tools.
• Experience coordinating multiple stakeholders across matrixed organizations.
• Experience managing budgets, SOWs, purchase orders, invoices, or procurement-related processes.

• Exceptional organizational skills and attention to detail.
• Proven ability to solve problems creatively and proactively.
• Strong understanding of project management methodologies, tools, and best practices.
• Excellent analytical and critical-thinking skills.
• Strong interpersonal and communication skills with the ability to influence without authority.
• Highly resourceful, self-motivated, and capable of managing multiple priorities simultaneously.
• Proven ability to deliver projects on scope, on budget, and on timeline.
• Ability to thrive in a fast-paced, deadline-driven environment.

• Experience supporting marketing, communications, or commercial organizations.
• Experience working within regulated industries such as medical device, healthcare, pharmaceuticals, or life sciences.
• Experience with Ariba procurement systems.
• Advanced proficiency in
• Experience developing reporting dashboards and workflow processes.

• Bachelor's degree in Business, Marketing, Communications, Project Management, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered