Collections Manager​/Registrar | San Antonio, TX

Briscoe Western Art Museum
San Antonio, Texas

Reports To: Director of Curatorial Affairs, Collections and Exhibitions
Fair Labor Standard Act Status: Full-time, Exempt, and Salaried

Department: Collections

Annual salary range: $58,000 - $64,000 (commensurate with experience)

The Collections Manager/Registrar reports to the Director of Curatorial Affairs, Collections and Exhibitions and is responsible for the professional stewardship, documentation, care, movement, and legal and administrative management of the Museum's permanent collection and objects in its temporary custody.

The position manages all registration and collections-management activities, including acquisitions, accessioning and deaccessioning; incoming and outgoing loans; object documentation and cataloguing; condition reporting; collections database and object files; inventories; storage; art handling; packing and crating; domestic and international shipping; insurance; rights and reproductions; and collections access.

The Collections Manager/Registrar works closely with the Director of Curatorial Affairs, Collections & Exhibitions as well as the Exhibitions Manager and other Museum staff in the planning and implementation of permanent, temporary, and traveling exhibitions and ensures that objects in the Museum's custody are managed in accordance with established professional, ethical, legal, and institutional standards.

The position supervises collections staff, contract registrars, interns, and other temporary personnel as assigned. Approximately 50% of the position's effort is devoted to temporary and changing exhibitions, 40% to the permanent collection and permanent exhibitions, and 10% to administration.

• Manages the day-to-day care, documentation, organization, and accountability of the Museum's permanent collection and objects in temporary custody.
• Administers acquisitions, accessioning, deaccessioning, incoming and outgoing loans, temporary custody, and other collections transactions in accordance with the Museum's Collections Management Policy and applicable professional standards.
• Creates, organizes, and maintains complete and accurate physical and digital object records, including deeds of gift, purchase documentation, loan agreements, condition reports, provenance and ownership documentation, insurance records, shipping records, photography, conservation documentation, and related correspondence.
• Maintains accurate intellectual and physical control of collections, including object identification, location tracking, movement records, inventory, and reconciliation.
• Conducts and coordinates periodic inventories of the permanent collection, collection storage, and objects installed in permanent and temporary exhibitions.
• Maintains and advances the Museum's collections-management database, including data standards, controlled vocabulary, digital assets, record accuracy, data cleanup, reporting, and appropriate backup and security procedures.
• Assists with provenance research and documentation and identifies ownership, legal, ethical, or cultural-property issues requiring further review.
• Coordinates access to collections for staff, researchers, scholars, lenders, photographers, and other approved users.

• Oversees appropriate storage, handling, movement, installation, and preventive care of objects in the Museum's custody.
• Monitors collections environments and works with appropriate Museum staff and outside specialists to address temperature, relative humidity, light exposure, pollutants, pests, storage conditions, and other potential risks to collections.
• Coordinates…