Workload Coordinator

Job Posting

Title:

Workload Coordinator

Hiring Department: Facilities Services

Location: AUSTIN, TX

Weekly Scheduled

Hours:

40

FLSA Status: Non-Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration: Expected to Continue

Salary: $45,000+ depending on qualifications

Responsible for gathering building information, analyzing data, and utilizing industry standards for the development of custodial staff workload assignments. Implement and maintain a standardized process management system for a large work unit to ensure work assignments are data driven and equitable.

• Utilize standardized project management tools, building profile documentation, workloading templates, spreadsheets, and job assignment cards to develop and manage workloading for Custodial Services staff.
• Determine cleanable square footage and gather pertinent facility information such as fixture counts, space usage, architectural finishes, traffic load, etc.
• Maintain records for space and workloading information and abide by consistent standards to improve processes across the organization.
• Develop statistical information through the collection of data and use that information to develop and maintain standardized workloading methodology.
• Produce employee assignment job cards based on results of workloading. Update the periodic employee rotation, which occurs every two months or when an employee is hired or transferred.
• Prepare management reports, spreadsheets, correspondence, and presentation materials.
• Assist in implementation of revised work assignments and in training staff. Facilitate communication with custodial staff and building clients to gather and disseminate information.
• Conduct annual Custodial Equipment Inventory. Maintain inventory of Custodial Services equipment and update inventory as equipment is moved, received, or taken out of service.

• High school graduation or GED.
• Experience in data collection and information analysis.
• Experience with project management and meeting milestones and deadlines.
• Strong mathematical skills.
• Accuracy, consistency, and attention to detail.
• Ability to work collaboratively with others to achieve goals.
• Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, database tools, and editing PDF documents.
• Demonstrated analytical, communication, and customer service skills.
• Ability to read and understand basic building plans.
• Must maintain a Texas Driver’s License and acceptable driving record.

• Bachelor's degree.
• More than four years of the above experience.
• Demonstrated ability and experience in effective communication and collaboration with upper management, clients, project team members, and workers.
• Expert level in Microsoft Excel.
• Experience in making and delivering presentations.
• Familiar with Operating System 1 (OS1) cleaning system.
• Familiar with basic inventory control procedures, including spreadsheet management and equipment marking.

Requires a class "C" operator's driver's license and a current three‑year driving record. If not a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a resident.

• Environmental Demands:
  • May work around standard office conditions.
  • May work around chemicals.
• Physical Tasks:
  • Use of manual dexterity.
  • Climbing of stairs.
  • Repetitive use of a keyboard at a workstation.

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%).
• Voluntary Vision, Dental, Life, and Disability insurance options.
• Generous paid vacation (8 hours/month), paid holidays (10+ per year), sick time (8 hours/month), and longevity pay.
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching…