Event Coordinator, Creative Arts​/Media

DESCRIPTION

IDEOlogy Health is a privately held medical media & education company in the United States that is changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and are quickly becoming the “go-to” resource for physicians.

The ever‑changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through healthcare communications, live events, and medical education. We offer our associates countless opportunities for on‑the‑job training and professional development, and the ability to make a difference in the healthcare industry. We strive to create a culture that values dedication, hard work, collaboration, and community involvement.

As a member of the Events Team, the Events Coordinator will assist with the planning and execution of the company’s 300+ medical education events from conception to completion. The Events Coordinator will be responsible for sourcing, coordinating, and managing events within Texas and other assigned locations. A successful candidate will demonstrate excellent professional and interpersonal communication skills, strategic planning skills, and the ability to troubleshoot when things don’t go according to plan.

Our Event Coordinators “run the show”, navigating each essential step in the event process alongside their team. This is an exciting opportunity with room for growth for someone who is a team player, has a high attention to detail, is extremely organized and has a passion for learning more about events.

• Manage the operational delivery of assigned in‑person, virtual, and hybrid events to include pre‑event planning, day‑of event execution, and post‑event communication.
• Oversee the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, and creation of required event logistics documents.
• Under limited supervision, serve as primary onsite contact and coordinate setup and tear down of events.
• Greet all attendees in a professional and friendly manner to create a welcoming atmosphere.
• Seek feedback from attendees, clients, and faculty to ensure a quality, educational experience.
• Create reports to analyze data of events to determine return on investment.
• Create and update department documents and presentations for each event.
• Work cross‑functionally with department leaders and teams routinely to ensure they are informed of event project status.
• Participate in ongoing training and development of company goals and direction to communicate with attendees.
• Responsible for maintaining company branded inventory for events and placing orders when needed.
• Travel about 60‑70% annually for events and other company functions to assist in production of events and supervise vendor‑related logistics.
• Other duties as assigned.

We are a rapidly growing Health Media company who celebrates those who defy convention and are not satisfied with the status quo. If you’re one who sees a challenge as an opportunity and jumps at the chance to be rewarded for your performance, we want to get to know you.

Everyone here is an innovator or an innovator‑to‑be. At IDEOlogy Health, you can share your ideas and watch them grow. That happens here because everyone of us strives for a common goal, working together to make people’s ideas stronger. We recognize and value the impact each employee makes because, ultimately, that impact is felt by physicians and the patients they treat.

We offer a competitive salary with a phenomenal incentive opportunity and, of course, a full suite of benefits.

• Bachelor’s Degree or 2‑3 years of relevant experience in a similar role.
• Ability to demonstrate exceptional time‑management skills, manage projects, and meet deadlines.
• Excellent written and verbal communication skills, including the ability to communicate to senior‑level leaders within our organization as well as within our client organizations.
• Demonstrate a…