Course Scheduling Manager, College of Fine Arts

Job Posting

Title:

Course Scheduling Manager, College of Fine Arts-Hiring Department:

College of Fine Arts-Position Open To:

All Applicants-Weekly Scheduled

Hours:

40-FLSA Status:

Exempt from FLSA-Earliest

Start Date:

Immediately-Position Duration:

Expected to Continue
- Location:

UT MAIN CAMPUS-Job Details:

General Notes Do you love a good puzzle?

Are you the person who reads the rulebook before game night?

Does juggling rooms, schedules, and deadlines sound like a fun challenge to you?

If so, this job is for you.

The College of Fine Arts is looking for a curious, creative problem-solver to help build a sustainable course scheduling service model across our schools and departments. We’re looking for a leader with excellent consensus-building skills. You’ll fit together rooms, faculty, students, and deadlines each semester while growing your project management skills, all inside a community of artists, performers, and designers. If a fun challenge in the arts sounds like your kind of game, we’d love to hear from you.

Benefits package:100% employer-paid basic medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Other services and perks.

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose The College of Fine Arts Course Scheduling Manager will build an infrastructure to lead course scheduling for all academic units in the college. Starting initially to support the Department of Art and Art History, this role, over time, supervises a centralized team of course schedulers and serves as the college's primary liaison to the Registrar's Office. The role also oversees course inventory, enrollment, course instructor surveys, audits, and grade reporting.

Responsibilities Course Scheduling Management:
Manage departmental services and processes, projects, and reports related to the College of Fine Arts semesterly course scheduling process. Lead all stages of the scheduling cycle: gather enrollment and staffing plans from Area Heads and Assistant Chairs in the Original Phase, finalize proposals at Chair Proof, and complete data clean-up at Advanced Copy. Create room reservations and schedule classes based on student and program needs, including individual student testing where required.

Manage the timeline of the course scheduling process across the college for College of Fine Arts–owned rooms and general-purpose classrooms (GPCs). Manage state reporting of room utilization in IRRIS.Leadership, Coordination, and Stakeholder Relations:
Coordinate college-wide scheduling initiatives and advise unit-level schedulers on policies and best practices. Liaise with the Registrar's Office to keep the College of Fine Arts process aligned with university processes. Assess and improve defined processes that connect academic units, College of Fine Arts programs, and the University Registrar. Build effective, collaborative relationships with internal stakeholders in academic departments, business operations (for instructional budgeting), and university offices.

Provide updates to College of Fine Arts stakeholders and the Registrar's Office, adhering to strict timelines.

Enrollment and Registration:
Set seat reservation ratios for department-specific students in graduate and undergraduate courses using Seat Management software, in consultation with faculty and advisors. Process non-major add/drop requests in “Student Complete” during registration periods. Oversee course restrictions, waitlists, and prerequisites, and notify waitlisted students of open seats through Secure Academic Notes (SAN) in Advisor's Toolkit. Maintain online…