Payroll Manager

Grapevine CORP 3500 William D Tate Ave Suite 200 Grapevine, TX 76051, USA

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

The ideal candidate will be highly proficient in all aspects of multi-state payroll (including all North America), adept at correct solutions and results driven with a bias towards integrity, action and delivery. You must be highly proficient in Excel and working knowledge of HCM Systems (Ulti Pro, and Kronos). This role will help to elevate the department and drive the strategy of current and future Payroll goals, ensuring compliance with all federal, state and local regulations and filings, creating and maintaining all Payroll processing documentation and required forms, and operate as a subject matter expert for all Payroll-related inquiries.

What you will be doing

• Garnishments administration
• Responsible for training payroll staff
• Monthly reconciliation and analysis of payroll accounts
• Support GL accounting team with research
• Year-end tax filing and reconciliation
• Collaborate with Benefits, HR, Operations, Accounting and Finance
• Union Administration
• Oversee multi-state and multi-jurisdiction payroll compliance and reporting.
• Support payroll audits, including internal, external, SOX, and workers' compensation audits.
• Review and approve payroll processing, balancing, and funding activities.
• Ensure compliance with wage and hour laws, FLSA requirements, and applicable collective bargaining agreements.
• Partner with Treasury to ensure timely payroll funding and tax payments.
• Manage payroll tax notices, agency inquiries, and resolution of tax discrepancies.
• Support implementations, and maintain payroll policies, procedures, and internal controls.
• Support payroll system implementations, upgrades, testing, and process improvements.
• Support year-end processing activities including Forms W-2, and related reconciliations.
• Serve as escalation point for complex payroll inquiries and issue resolution.
• Support mergers, acquisitions, and integration of newly acquired entities into payroll operations.
• Identify automation opportunities to improve payroll accuracy and efficiency.

Safety, Security, Wellbeing and Compliance:

All employees have a responsibility and duty whilst at work to:

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
• Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
• Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
• Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / Supervisor, who will then follow the procedures contained in this manual.
• Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
• Fully understand the company health and safety
• Attend training courses as may be arranged by the

What we are looking for:

• Minimum 5 years in a Senior Payroll role
• 3–5 years of Ultimate Software (Ulti-Pro) experience
• Extensive knowledge of federal, state, and local and provincial regulations.
• Strong knowledge of HCM systems
• Advanced MS Office skills including Excel
• Strong analytical and communication skills
• Kronos experience is a plus
• Experience processing payroll for union and non-union populations.
• Experience with payroll accounting, reconciliations, accruals, and general ledger integration.
• Knowledge of payroll taxation, quarter-end, and year-end filing requirements.
• Experience with system implementations, conversions, and acquisitions.
• Strong project management and change management skills.
• Demonstrated ability to manage confidential and sensitive information.
• Strong problem-solving and decision-making skills.
• Ability to work under tight deadlines while maintaining accuracy.
• Excellent leadership, mentoring, and team…