Special Projects Coordinator - Statewide

Special Projects Coordinator - Statewide

Performs advanced professional, administrative and/or consultative work in support of a program or project. Facilitates the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external governmental agencies and organizations. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

• Represents the Department and participates on interagency groups, technical committees or special task force groups.
• Assists in identifying the need for new programs.
• Determines trends and prepares administrative reports, studies and specialized research projects.
• Develops and implements effective techniques for evaluating agency programs.
• Evaluates, develops and interprets policies/procedures.
• Oversees planning, preparation and coordination of special meetings, workshops and conferences.
• Oversees strategic long- and short-range planning or modeling activities.
• Researches and develops programs, projects, activities or procedures.
• Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
• Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
• Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
• Interprets and disseminates legislative information and/or prepares operational and financial impact analyses of legislative proposals.
• Prepares and presents information on various programs, projects and activities to executives, departmental staff and/or at professional meetings, seminars and conferences.
• Prepares sensitive and high-level correspondence and administrative or technical reports.
• Provides training or technical support and assistance in program or project areas.
• Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
• Performs other job responsibilities as assigned.

Education:

Bachelor's Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis.

Experience:

4 years business analysis, project or program administration, or related experience (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Licenses and

Certifications:

Valid driver’s license. This position requires driving a state vehicle.

• Experience in presenting meeting materials to large groups for informational and training purposes.
• Capability to perform complex tasks in Excel, such as data analysis and pivot tables.
• Experience in position management and human resources practices.
• Ability to navigate software programs such as People Soft, Taleo, Tableau, and website design programs.

• Applicable analysis methodologies
• Program/project planning, development, and management methodologies
• Human resources management policies and practices
• Auditing and investigative methods, practices and procedures
• Applicable laws, rules, and regulations

• Establishing plans and setting objectives and goals that support overall business strategy/results, anticipating and adjusting for problems/roadblocks
• Developing, interpreting, and implementing policies, procedures, and technical information
• Speaking to present images and ideas in a clear, concise, organized, and interesting manner to optimize audience understanding and keep the group focused
• Facilitating groups using effective communications methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions
• Research and analysis methodologies
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Planning and coordinating workshops, seminars and task force activities
• Analyzing and organizing business and technical data
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Evaluating technical and financial information
• Interpreting and analyzing legislation, rules, and regulations
• Maintaining effective working relationships with others
• Leading projects and project teams
• Meeting deadlines
• Prioritizing and organizing work assignments
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs,…