TESRS - Contract Specialist III

Texas Emergency Services Retirement System (TESRS)

Contract Specialist III State Classification:
Contract Specialist III (Class Code 1982) B20 Functional

Title:

Contract Manager

Salary Range: $51,158 - $66,255 (Annually)/$4,263.16 - $5,521.25 (Monthly)

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

About TESRS’s office:
The Texas Emergency Services Retirement System (TESRS) is the defined benefit public pension plan for Texas volunteer firefighters and other volunteer emergency services personnel.

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Physical Work Address

North Lamar Boulevard Building
4800 N. Lamar Blvd., Suite 320
Austin, Texas 78756

TESRS OFFERS

• Flexible work schedule
• Telecommuting options after 6-month probationary period have been successfully completed
• Work-life balance
• Up to 96 hours of accrued vacation per year
• 96 hours of accrued sick leave per year
• 12 holidays + other optional holidays per year
• Paid comprehensive medical insurance for full-time employees;
  State of Texas pays 50% of the premium costs for dependents.

GENERAL DESCRIPTION

The Contract Specialist is responsible for performing highly complex (senior-level) contract management work. This role involves developing and evaluating a wide range of contracts, serving as a purchaser, acting as the public information officer, and managing agency property. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

This position is responsible for the following primary duties Contract Manager

• Coordinates and facilitates procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings
• Coordinates the risk assessment process for contract monitoring and planning
• Prepares contract documents, obtains signature approval and final execution of the contract
• Ensures the Historically Underutilized Business (HUB) program is utilized to award contracts to eligible HUB businesses to meet the statewide HUB goals in the applicable categories
• Develops bid evaluation scoring instruments
• Con‑ducts needs assessments to determine requirements for the purchase of goods or services
• Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies and recommends cancellation of contracts when deviations occur
• Monitors legal and regulatory requirements pertaining to contracting
• Evaluates expenditure data and makes projections to ensure appropriate use of funds. Negotiates contracts, contract renewals, and amendments
• Makes recommendations to change solicitation, contract boilerplate, and other contract‑related documents
• Provides guidance to internal and external stakeholders regarding contract administration, policies, and procedures
• Resolves audit exceptions by defining causes of errors and recommending appropriate dispositions
• Develops contract administration policies and procedures

Purchaser

• Orders merchandise, supplies, and equipment using guidelines, rules, policies, and laws
• Compiles and maintains a qualified bidders list
• Prepares and reviews bids and purchase orders to verify accuracy, terminology, and specifications
• Prepares and distributes bid invitations to vendors
• Reviews and tabulates bids and orders to determine lowest and best bids or bids that provide the best value
• Tracks the status of requisitions and purchase orders
• Processes purchase orders and other purchasing documents and enters information into state and/or agency purchasing systems
• Processes receipts of purchases
• Audits invoices to check for accuracy, receipt of material, and compliance with purchase orders
• Maintains purchasing and procurement reports, records, and files

Public Information Officer

• Public Information Request Management
• Records Review and Redaction
• Compliance and Documentation
• Agency Coordination
• Confidentiality and Risk Management
• Identify and mitigate risks…