Food & Nutrition Contract Specialist

Food & Nutrition Contract Specialist

Salary Information: $5,600 – $6,200.00/MO. – B18/B20/B22

State Classification:
Contract Specialist II/III/IV–1980/1982/1984

FLSA Status:
Exempt

Posting Number: 26-58132–1

Location:

Austin, TX

Telework Option: TDA does not offer telework, and all employees are required to be physically present for work.

Agency Information:
The Texas Department of Agriculture's Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas.

Job Description

What You'll Do:
The Food & Nutrition Contract Specialist will work in a multifaceted environment and may perform complex to highly complex contract management, including advanced contract management. You will be responsible for contract enrollment, maintenance, and monitoring. You will develop and process contracts and amendments for the Texas Department of Agriculture (TDA) Food & Nutrition (F&N) Division; monitor contract performance and administer the billing process for assigned contracts.

You will work under general/limited/minimal supervision with moderate/considerable latitude for the use of initiative and independent judgment.

In addition, the following apply to the Contract Specialist III position:

You will be responsible for ensuring that rules and policies are well communicated with contractors. You will develop, negotiate, and process contracts and amendments for the Texas Department of Agriculture (TDA) Food & Nutrition (F&N) Division; monitor contract performance, including service delivery, fiscal monitoring, corrective actions, and investigating complaints relating to contract performance; interpret and clarify USDA regulations, standards, policies, and procedures to improve program operation and performance;

review contractor billings and resolve billing rejections and/or issues.

In addition, the following apply to the Contract Specialist IV position:

You will be responsible for ensuring that rules and policies are well communicated with contractors. You will develop, negotiate, and process contracts and amendments for the Texas Department of Agriculture (TDA) Food & Nutrition (F&N) Division; monitor contract performance, including service delivery, fiscal monitoring, corrective actions, and investigating complaints relating to contract performance; interpret and clarify USDA regulations, standards, policies, and procedures to improve program operation and performance;

review contractor billings and resolve billing rejections and/or issues. This position handles relatively complex contract applications, identifies training needs, assists with developing training materials, and provides training to contract or department staff to enhance performance and correct noncompliance issues. This position will also be involved in the division's process improvement efforts and will carry out special assignments as required.

Essential Job Duties

Assist the division in developing and managing requisitions, solicitations, contracts, renewals, extensions, and amendments; directing timeline development; assisting in the development of evaluation tools for bid responses.

Perform procurement-related activities which may include but are not limited to the receipts and creation of requisitions, administering the billing process by reviewing and analyzing invoices to ensure billing; reviewing and reconciling data for invoicing and liquidation of purchase orders/requisitions; and managing the payment process.

Prepare and maintain contract documents in accordance with the division policy and procedures. Assist in developing contract administration…