Clinical Operations Coordinator_JP

Clinical Coordinator – Clinical Operations I_JP35556

Location:
Austin, TX

Work Arrangement:
100% Onsite

Contract Duration:
12 Months

Schedule: Standard business hours, with flexibility for evenings and weekends

Travel:
Up to 25%

Job Description

We are seeking a highly organized and service-oriented Clinical Coordinator to support clinical activities and educational programs. This role will coordinate clinical schedules, patient-related documentation, training activities, and logistical support while collaborating with multiple stakeholders in a fast-paced environment.

Key Responsibilities

• Coordinate daily clinical activities
  , patient/model treatment schedules, and clinical engagement programs.
• Manage calendars, scheduling, resource allocation, and communication with internal and external stakeholders.
• Assist with patient documentation
  , before-and-after photography, pre-charting, and medical clearances.
• Maintain clinical supply inventory and coordinate purchasing orders.
• Support patient communication and preparation of clinical spaces.
• Prepare clinical training materials and patient education materials.
• Track clinical budgets and coordinate external vendors to ensure timely project completion.
• Provide logistical support for educational programs and other training activities.
• Follow applicable FDA, quality, safety, and regulatory requirements.

Required Qualifications

• Bachelor's degree required.
• Strong organizational, scheduling, planning, and prioritization skills.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Customer service, administrative coordination, or project management experience.
• Ability to manage multiple priorities and adapt to changing needs.
• Ability to work collaboratively with multiple stakeholders.

Preferred Qualifications

• 1–2 years of experience in a medical setting, patient care coordination, or medical assisting.
• Experience supporting clinical programs, patient documentation, or medical office operations.
• Familiarity with FDA regulations and quality systems.

Additional Requirements

• Willingness to travel up to 25%, including occasional overnight and domestic travel.
• Flexibility to work evenings, weekends, and overtime as needed.
• Ability to work onsite in Austin, TX.

Ideal Candidate: Someone with a medical office,
medical assisting, patient coordination, or healthcare administrative background who excels at scheduling, customer service, organization, and coordinating multiple activities simultaneously.