Human Resources Associate

Austin, Texas, United States

People & HR Team reporting to Director of People Operations

Full-Time in Office

As the Human Resources Associate, you will play a key role on a dynamic team by building and supporting an exceptional Dreamteam that's making Texas one of the top startup scenes in the country. You'll support the full recruitment lifecycle by ensuring a smooth and efficient hiring process. Beyond recruiting, you'll manage benefits administration, compliance tracking, and with exceptional organization maintain and update HRISs and employee records with the utmost confidentiality and attention to detail.

At Capital Factory, culture is key and we want our employees to be supported and excited to come to work every day. You'll work behind the scenes to maintain accurate records, streamline HR operations, and support employee engagement efforts, helping to create a well-organized and efficient workplace.

Requirements

What you will do...

• Recruitment
• Post open positions on our ATS and track candidates referred by CF partners and staff
• Review applications, conduct screenings, and push through high potential candidates
• Assist in scheduling candidate interviews and ensure all candidate measurement methods (ie. Scorecard, Disc Profile, Resume, Assignments) are included and shared with the hiring team
• Communicate updates regularly with hiring managers and hiring teams
• Benefits & HR Administration
• Administering employee benefits such as health insurance, 401K, and leave policies
• Work with insurance brokers in benefit enrollment and termination
• Update terminations in COBRA administrator portal
• Update new hires and terminations in 401K administrator portal
• Track FMLA and Parental Leave
• HRIS Entry, Analysis, & Maintenance
• Maintain employee general info, benefits, support orders, etc, in payroll system
• Process employee info changes with insurance and 401K providers
• Run needed payroll system reports (401K contributions, Payroll Reports, etc)
• Assist employees in payroll system needs such as pulling end of year documentation, providing pay history data or check stubs etc
• Develop of and track receipt of signature documents such as Separation Agreements, Exit Letters, Offer Letters, Commission Agreements, etc
• Maintain HR Google Drive
• Compliance and Operations
• Ensure compliance with employment laws and regulations (e.g., FLSA, FMLA, EEO)
• Ensure federal & state Workplace Posters are up to date
• Maintain TWC and other state compliance portals with required reports and info
• Perform annual ACA reporting audit
• Assist with special projects as they come up
• Employee Engagement and Company Culture
• Assist Director with planning semi-annual DREAMCON planning
• Assist Director in Training Facilitation
• Assist Director with CF Cup & Culture Club

You'll know you're successful if....

• All employee records including benefit enrollments, terminations, and payroll updates are timely and correct
• You maintain full compliance with federal and state labor laws, including workplace postings and TWC reporting
• 100% of high-potential candidates are reviewed and moved through the interview process including network and staff referrals.
• Hiring managers within CF feel well supported and are always clear on timeline and expectations for the hire.
• The Dreamteam is diverse, with increased POC, LGBTQ+, and women in leadership roles

About You...

• Bachelor's Degree OR High School Diploma in combination with 2+ years of experience in corporate, administrative, and/or Human Resources functions and systems
• Compliance is your jam, and you find solace in the administrative details.
• Excellent interpersonal skills with proven ability to deliver high-quality customer service to all internal and external customers
• Working knowledge of legal requirements and government reporting regulations affecting Human Resources functions and compliance
• You are outgoing and can talk to just about anyone
• You are a documentor. You make lists and spreadsheets
• You are a problem solver. You look for ways to make things work better and how to turn chaos into systems
• You are organized and plan ahead, but you don't get stressed out when things change at the last minute... because they will. You roll with it
• You check your…