Onboarding Coordinator

This position will be responsible for the day‑to‑day activities of the HR recruiting and onboarding functions and will act as a culture carrier to influence a positive, productive work environment and develop a strong team dynamic.

• Facilitate new hire onboarding and entering of employee data into applicable systems as well as lead new employee orientation
• Maintain line of communication with new hires ahead of their start date answering questions as they arise and sending information needed for first day
• Initiate the onboarding form through  for the hiring manager to complete timely and with enough advance notice for all other stakeholders to complete their onboarding tasks (IT, office admins, HR, Accounting, hiring manager).
• Add a New Hire Alert to all relevant employees’ calendars and update as necessary with changes from the candidate or team
• Complete I-9 verifications through E-verify, conduct virtual verification meeting for field and remote employees and onsite verifications for new hires starting onsite
• Approve New Hire Registrations and ensure Benefits Enrollments are consistent across systems
• Coordinate interviews and communicate with internal employees and candidates throughout the interview and hiring process
• Serve as a backup to the Talent Acquisition Manager for offer letter creation and other recruiting activities as assigned
• Welcome candidates for interviews, situate them in their respective conference rooms and ensure onsite interviews are running according to schedule. Occasionally participate in the HR interview slot for cultural assessment.
• Coordinate with other office’s Office Admins to prepare for a new hire’s first day (Houston, Alice, Brookshire, Midland, Denver).
• Facilitate background checks for all new hires as well as coordinate with Enserv Solutions on applicable DOT pre‑employment history checks and screenings
• Maintain new hire employee data in the HRIS, conduct regular audits of employee records including hire date changes and enrollments to ensure accurate entry of information from the hiring process
• Respond to new hire inquiries regarding policies, procedures, and programs
• Stay current on best practices in Human Resources
• Assist with other duties, as assigned

• Bachelor’s degree in Business Administration, Human Resources Management or related field preferred
• At least 2 years of experience in an HR or Admin support function
• Ability to work a regular in‑office schedule Monday - Friday
• Knowledge of HR federal laws and regulations
• High proficiency in Microsoft Office:
  Outlook, Word, and Excel
• Strong reasoning and problem‑solving skills
• Ability to use good judgement, work independently and efficiently complete tasks
• Resourceful, self‑starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time
• Exceptional time‑management skills and can adjust quickly to last minute changes
• Excellent interpersonal skills, team‑oriented and takes direction from senior leaders
• Excellent verbal and written communication skills and fluency in English is required

This position is located in Austin, Texas and is an in‑office position. Selected candidate is eligible for employer matched 401(k), medical, dental, vision, basic life and AD&D insurances and other benefit offerings.

As set forth in White Water Midstream’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

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