Accounts Payable​/Receivable & PBX Supervisor

ACCOUNTS PAYABLE & HUMAN RESOURCES SUPERVISOR POSITION SUMMARY The Accounts Payable & Human Resources Supervisor is responsible for overseeing day-to-day Human Resources administration and Accounts Payable functions while ensuring compliance with company policies, payroll procedures, and financial controls. This position supports team members, managers, vendors, and corporate partners through effective communication, accurate recordkeeping, payroll and accounts payable processing, project coordination, and departmental administration.

ESSENTIAL FUNCTIONS Average % of Time Duties
20% Supervise and support daily Human Resources operations, serving as a primary contact for team members, applicants, managers, and visitors. Respond to HR-related inquiries, provide information and forms, and escalate sensitive employee relations matters to the Director of Human Resources or General Manager when appropriate.
20% Coordinate payroll administration, including monitoring time records, meal and break compliance, auditing payroll data, processing payroll submissions, and communicating with centralized payroll representatives, managers, and employees regarding payroll issues.
15% Oversee Accounts Payable operations, including verifying invoices, purchase orders, receiving tickets, and coding for proper approval and processing. Ensure timely and accurate payment of vendor invoices.
10% Manage month-end accounting responsibilities, including preparing reports, printing month-end documentation, processing late bill entries, reconciling vendor statements, and maintaining payment records.
10% Maintain personnel files, payroll records, vendor files, and department records in accordance with company standards and legal requirements.
10% Assist in planning and execution of HR initiatives, employee engagement programs, recognition events, training programs, and special projects. Coordinate meetings, presentations, communications, tracking, and follow-up activities.
5% Coordinate training initiatives by scheduling sessions, creating materials and communications, tracking attendance, and maintaining training records.
5% Prepare reports and conduct research projects for department heads, management, and corporate leadership as requested.
5% Maintain employee communication boards, recruiting materials, applicant areas, and HR information displays.

SUPPORTIVE FUNCTIONS In addition to the essential functions, this position may be required to perform a combination of the following duties as determined by management:

Maintain employee locker assignments and records.

Prepare employee s, name tags, and other team member materials.

Assist with onboarding and offboarding processes, including new hire file creation and termination documentation.

Conduct exit processing and provide exit interview documentation.

Prepare and distribute certified mail related to final paychecks and employment documentation when necessary.

Maintain inventory of HR and office forms, supplies, and departmental materials.

Operate office equipment including copier, fax machine, scanner, and postage equipment.

File, store, and retain financial, payroll, vendor, and personnel records.

Assist managers and department heads with administrative projects and reporting needs.

Maintain effective communication between team members, vendors, management, and corporate offices.

Perform other duties assigned by the General Manager, Director of Human Resources, Controller, or corporate leadership.

SUPERVISORY RESPONSIBILITIES Provide guidance and support for Human Resources and Accounts Payable administrative functions.

Ensure departmental procedures are followed consistently and accurately.

Monitor compliance with company policies, payroll processes, financial controls, and applicable employment regulations.

Assist with training and development of administrative and departmental team members.

Recommend process improvements to increase operational efficiency and accuracy.

PHYSICAL REQUIREMENTS Frequency Key:
Rare (up to 1 hour), Occasional (1-3 hours), Frequent (3-6 hours), Constant (6-8 hours)
Physical Activity Frequency Sitting Constant Walking/Climbing Stairs Frequent Crouching/Bending/Stooping Frequent Reaching Frequent Grasping Occasional Pushing/Pulling Occasional Near Vision Constant Far Vision Frequent Hearing Constant Talking Constant Lifting/Carrying (up to 25 lbs.) Occasional Travel RareOTHER DUTIES Assimilate into the company's service culture through understanding, supporting, and participating in all service…