HR Services Manager - Malaysia

At Regnology our greatest asset is our people. We value diversity and foster an inclusive environment that supports learning, safety, and growth. By investing in our team, listening to customers, and encouraging creativity, we drive continuous innovation and improvement.
We offer a flexible, innovative environment where your ideas matter and your career can thrive.
Regnology is a global leader in regulatory reporting, helping financial institutions, regulators, and tax authorities improve data quality, efficiency, and cost savings. Our mission: to safeguard financial markets through smarter, future-ready solutions.

HR Operations & Employee Lifecycle

• Play a key role in the setup and scaling of HR operations in Malaysia, ensuring processes are efficient, compliant, and aligned with global standards.
• Manage day-to-day HR administrative operations, ensuring smooth processes for employees across various countries in the APAC region (primarily Malaysia, with potential to expand to other countries based on experience).
• Oversee onboarding and offboarding activities, including end-to-end employee exit management, employee consultations, and mutual agreement processes where required.
• Ensure the accurate maintenance of employee data and digital personnel files in the HRIS.
• Prepare employment documents, including offer letters, addendums, certificates, and other administrative correspondence.
• Ensure timely, professional, and employee-centric HR communication at all stages of the employee lifecycle.

• Coordinate country-specific benefits, such as meal vouchers, transportation reimbursements, , and other local schemes.
• Administer absences and sickness cases, working closely with insurance providers and relevant partners.
• Coordinate visa and immigration processes as needed for employees in various locations.

• Regularly review and update HR policies to ensure they comply with local labor laws while also aligning with internal standards and global HR strategies.
• Ensure all HR activities adhere to data privacy and confidentiality requirements.
• Contribute to the continuous improvement of HR operational processes for efficiency and effectiveness, particularly in a cross-country, multi-lingual environment.
• Streamline and harmonize HR workflows across multiple countries, as applicable.
• Participate in the implementation or optimization of HR tools and systems to enhance operational performance.

• Participate actively in employee relations committees or forums as applicable in Malaysia and other countries.
• Support additional cross-functional HR projects as needed, fostering collaboration across teams.

• Why we should decide on Bachelor’s or Master’s degree in Administration, HR, or Business.
• At least 5 years of experience in HR operations, ideally in an international environment, including hands‑on experience in setting up, standardizing, or scaling HR processes within organizations of more than 100 employees.
• Strong knowledge of HR operations and labor regulations, particularly in Malaysia; familiarity with regulations in other countries is a plus.
• Exposure to payroll processes, especially in Malaysia, and knowledge of payroll systems in other countries is an asset.
• Fluent in English.
• Proficient in MS Office; experience with HRIS systems, particularly Workday, is appreciated.
• Familiarity with AI concepts and its potential application in a business environment.
• Dynamic, proactive, organized, and comfortable handling confidential information.
• Able to work both independently and collaboratively in a fast-paced environment.

• Let’s grow together, join our market leading SaaS company – our agile…