IT Sourcing & RFP Specialist Sr

Lead end-to-end RFP/RFQ processes for complex IT procurements including enterprise software, SaaS platforms, cloud infrastructure, cybersecurity solutions, managed services, and professional IT services

Develop comprehensive RFP documentation including scope of work, technical requirements, evaluation criteria, SLAs, and KPIs in collaboration with IT stakeholders and legal counsel

Manage full competitive sourcing lifecycle: requirements gathering, RFP issuance, Q&A management, vendor response evaluation, down-selection, and contract award recommendation

Facilitate cross-functional evaluation teams across IT, legal, finance, security, and business units to assess vendor proposals against technical and commercial criteria

Conduct detailed total cost of ownership (TCO) and economic analyses to support sourcing decisions and executive-level recommendations

Lead complex IT contract negotiations independently, including software license agreements, SaaS subscriptions, cloud service agreements, professional services agreements, and maintenance & support contracts

Draft and negotiate SLAs, KPIs, data security provisions, IP ownership clauses, and terms & conditions in coordination with legal counsel and IT security teams

Prepare executive-level presentations summarizing negotiation strategies, vendor comparisons, risk assessments, and contract award recommendations

Manage contract execution through signature and transition to contract administration, ensuring all documentation is complete and archived

Build and manage relationships with IT vendors and system integrators, including structured vendor performance reviews (QBRs) coordination.

Identify and qualify new IT vendors through competitive reviews, financial analysis, security assessments, and reference checks

Monitor contracted IT suppliers for SLA adherence, issue escalation, and corrective action management

Actively drive cost reduction and value optimization initiatives across the IT supplier portfolio

Support ERCOT’s Vendor Qualification process for IT vendors in collaboration with IT security, legal, credit, and business owners

Manage a portfolio of IT contracts and purchases in excess of $20MM annually

Serve as day-to-day procurement point of contact for IT business units, triaging sourcing requests and advising on procurement pathways and contract strategy

Review and approve requisitions in the ERP system to ensure required documentation is present and compliant

Maintain timely and accurate updates to contract databases reflecting the status of all active IT contract requests

Coordinate with IT project managers to develop statements of work that clearly define scope, deliverables, acceptance criteria, and vendor obligations

Generate procurement reports and dashboards as requested by IT leadership and procurement management

Help coordinate with internal customers during all stages of RFQ/RFP development including scheduling and facilitating vendor meetings

• IT Sourcing & RFPIT RFP & Sourcing Leadership
• Contract Negotiation & Execution
• Vendor & Supplier Management
• Operational Procurement Support

Bachelors