Judicial Aide

Under minimal supervision, performs complex administrative, legal and research duties for judge and other members of the legal staff. Sets cases for hearing or trial. Monitors cases for compliance and is responsible for communicating with legal commitments, other courts, and law enforcement agencies. Verifies accuracy and completeness of legal documents including adherence to completion of deadlines and statutory compliance. Coordinates division schedules, workloads and projects.

Performs various administrative duties for judge. Provides assistance to court staff in coordinating jury trials.

This is the first in a series of two judicial-related job classifications within the Administrative Support job family. This classification works directly under Criminal or Civil judges. This classification is distinguished from the Judicial Aide Specialist and Court Operations Officer in that incumbents do not work directly in the courtroom and they typically have less experience, more administrative duties, less direct responsibility for case management and act more as a liaison than an advisor or representative for a judge.

Sensitivity to detail and confidentiality.

• Schedules, prepares, manages and monitors all cases assigned to the specific court through court settings and re-settings until disposition. Sets cases for hearing or trial as requested by attorney, party, or judge. Monitors case status to insure accuracy and compliance with basic requirements. Notifies parties of case settings. Coordinates transfer of cases between other courts and jurisdictions. Coordinates with County departments and attorneys on jail defendants to ensure that those cases are ready for trial and are heard expeditiously.
  
  Assists judges in designing annual docket schedule of trial activities and disseminates schedule to attorneys. Monitors preparation of judgments on defendants in jail to ensure orders are completed in a timely fashion.
• Reviews and analyzes multiple legal documents. Creates and maintains court dockets. Prepares written opinions, court orders and other legal documents as requested by the judge. Enters, updates, processes, retrieves and disseminates information and documents using multiple systems and databases. Drafts, types and prepares memoranda, legal documents and correspondence in conjunction with the disposition of cases, opinions, court orders, jury charges, judgments and other County transactions.
  
  Organizes, maintains and retrieves case files for assigned courts. Transcribes legal and other technical dictation. Proofreads legal documents. Performs confidential legal secretarial assistance in complex cases.
• Performs various administrative duties for judge(s). Schedules appointments, maintains calendars and reminder systems for the judge and court administrative staff. Obtains travel arrangements, and prepares and processes necessary forms. Ensures adequate inventory of office supplies. Processes, organizes and distributes mail for judges and staff. Screens walk-ins and telephone callers and refers to appropriate office. Assists in retrieving and returning court files and exhibits, locating legal documents and making copies, greeting court visitors, as required.
• Serves as a liaison between judge and attorneys, law enforcement and other agencies, County and other officials and staff, the media and the public regarding case settings and proceedings. Attends meetings and drafts minutes for distribution. Communicates with attorneys, other courts, and the general public to provide guidance on local rules and procedures. Coordinates media responses and may represent the judge in various communications.
  
  Responds to inquiries regarding status of cases and contract and opinion preparations. Communicates case information, practices, local rules and procedures to attorneys, other courts, jurors, the media, the general public and litigants. Answers general questions about court activities and directs courtroom traffic.
• Requests visiting judges through state monitored process. Maintains calendar of court hearings and special case assignments for visiting judges. Notifies visiting judges of settings and provides them with case information. Makes travel arrangements and processes payment claim forms and travel reimbursements for visiting judges. Acts as liaison for visiting judges and locates courtrooms for them.
• Attends court proceedings to create and finalize legal documents and record summaries of actions taken in court upon the direction of the judge or attorney. Organizes and maintains accurate case files. Ensures that all legal documents are filed and copies are disseminated to involved parties. Swears in witnesses, notarizes documents, makes and maintains recordings of court proceedings. Ensures key personnel and other special staff are available to conduct court.
  
  Assists with daily operation of electronic courtroom equipment and document…