Building Coordinator - Civil and Family Courts

Building Coordinator - Travis County Civil and Family Courts

Job Summary
Performs professional planning work, including planning, developing and implementing highly advanced complex projects and programs with broad scope. Serves as the primary point of contact for building operations, tenant and visitor experience, and facility coordination. Manages daily operational issues, coordinates vendor and maintenance activities, assists with event and space inquiries, and responds to building-related concerns in collaboration with Facilities Management department and service providers.

DISTINGUISHING CHARACTERISTICS
This is the second in a series of three planner-related job classifications within the Planning and Research job family. This classification is distinguished by that the incumbents typically have increased responsibility for planning, developing and implementing highly advanced complex projects, operational management, and serving as project manager, and may make final decisions within areas of responsibility. This position requires strong communication, organizational, and problem-solving skills, and may require flexible work hours to support building needs.

Duties And Responsibilities

• Serves as the primary liaison between building occupants, FMD, vendors, and contractors for building maintenance and operations issues. Acts as the main point of contact for tours, space inquiries, and group visits.
• Serves as project manager and oversees major projects. Evaluates and coordinates projects and programs. Monitors project and program issues, and reviews plans and strategies for future project and program planning requirements.
• Monitors building condition and ensures that all spaces are functional, safe, and well maintained.
• Works with Building Manager in managing vendor relationships, contracts, and preventative maintenance schedules, and coordinates responses to building-related concerns.
• Participates in safety and emergency preparedness, ensuring procedures are up-to-date and communicated with occupants.
• Manages highly advanced and complex projects and programs with broad scope, and major political, public health, safety, or welfare, transportation, parks, land development and the environment, community development, community health and/or strategic plan impact. Maintains responsibility for administration and recommendations for the complex research, rules, directives, policies and procedures, planning issues, operations, related budget issues and efficient methods, plans and designs.
  
  Oversees the analysis, operational issues, development and integration.
• Interprets and applies planning standards, principles, policies and procedures, practices, codes, Federal, State and Local applicable laws, codes, rules and regulations.
• Maintains records of maintenance activities, building usage, and vendor performance.
• Prepares and produces written summarizes, documents, and statistical and other reports to include conclusion and recommendations. Coordinates the development of and conducts presentations of complex analysis results before the public, Elected Officials and Commissioners Court.
• Interacts by working in partnership, on a regular basis, with community representatives or groups, departments, and outside agencies to obtain information, assessments, identify needs, and determine and ensure effectiveness and consistency of planning and meeting expectations. Ensures project phases are implemented according to timelines.
• Serves as liaison to various working groups, offices, governmental agencies and other departments. Applies skill and understanding to provide advice and problem solving assistance. Answers questions regarding projects and program goals and policy interpretation. Responds to difficult inquiries and complaints.
• Uses complex computer applications and management information systems.
• Performs other job-related duties as assigned to support overall building operations and customer service.

Minimum Requirements

Education and Experience
Bachelor's degree in Planning, Engineering, Landscape Architecture, Geography, Public Policy/Administration, Government, Criminal Justice, Sociology, Business Administration or a directly related field AND six (6) years increasingly responsible experience with strategic planning, planning, research, project management, policy research and program development, including one (1) year of supervisory experience;

OR,

Master's degree in Planning, Engineering, Landscape Architecture, Geography, Public Policy/Administration, Government, Criminal Justice, Sociology, Business Administration or a directly related field AND four (4) years increasingly responsible experience strategic planning, planning, research, project management, policy research and program development, including one (1) year of supervisory experience;

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to…