Events Project Manager

Job-ID Reference
26-27191

Remote
50% Remote Events Project Manager Summary Client's Conference Event Services (CES) team serves as a heartbeat of connection, keeping the company united through best-in-class meetings, events, and productions. The team manages and operates Campus Conference Center spaces, including conference rooms, theaters, and various indoor and outdoor event and multi-function spaces. CES is committed to delivering premier experiences that bring Client employees together, whether in person, virtually, or through hybrid gatherings, fostering a sense of community across Client.

Client is seeking a collaborative, detail-oriented professional who thrives in complexity, excels at connecting strategy to execution, and is passionate about improvement to support the Conference Event Services team as an Events Project Manager to coordinate internal meetings and events for Client employees across multiple campuses. This role will provide project management support to the team and department manager. Description The Events Project Manager must be on-site at least three days a week (Tuesday-Thursday), with the understanding the schedule may change based on business needs.

The Events PM will ensure seamless implementation of parallel and independent work-streams by establishing clear expectations and timelines for both customers and cross-functional partners. This role requires providing high-touch customer service, maintaining consistent and efficient communication, and navigating ambiguity to deliver cost-effective, operationally efficient outcomes. The Events PM will work closely with internal teams and external stakeholders to uphold Client's high creative standards, ensuring every event reflects exceptional attention to detail and design excellence.

Responsibilities
• Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up
• Collaborate with cross-functional partners including Security, EHS, Catering, and other teams to deliver seamless, high-quality events
• Manage event budgets and coordinate with Client’s Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders
• Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency
• Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service
• Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow
• Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success
• Maintain flexibility in work schedule including early mornings, evenings, weekends, and occasional travel to supported campuses
• Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency

Minimum Qualifications
• Bachelor's degree or equivalent experience
• 5 years of experience in event and project management within fast-paced, customer-facing environments
• Proven expertise managing complete event life cycles, including planning, vendor coordination, logistics, budgeting, and onsite execution
• Strong project management skills with ability to manage multiple concurrent events and deliver under tight deadlines
• Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy-in
• Demonstrated proficiency in onsite event management and real-time problem solving

Preferred…