Accounts Payable Manager

PCSI is looking for an Accounts Payable Manager to lead our corporate AP team. As the AP Manager, you'll be a working manager, leading the day-to-day Accounts Payable function while working alongside the team. You'll strengthen processes, develop staff, and ensure payments, expenses, and vendor activity are handled accurately, efficiently, and with the right financial controls in place.

We're looking for a hands-on leader to coach and develop the team, prioritize workloads, and manage process changes as PCSI and our finance team continues to grow.

• Hybrid work schedule, up to 2 remote days per week.
• Based primarily at the Corporate Headquarters office in south Austin, TX.
• Must be located in the Austin, TX metro area.

• Annual bonus opportunity up to 8%.
• Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.
• 401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• Company-paid short-term and long-term disability, plus additional voluntary benefit options.
• 21 days of PTO each year, in addition to all federal holidays.

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few.

We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.

• Lead Accounts Payable operations including vendor management, invoice processing, payments, and aging review.
• Review and approve weekly check runs after AP preparation, confirming supporting documentation, delegated approvals, due dates, duplicate checks, exceptions, and payment controls before execution.
• Oversee expense-report workflow, receipt and policy compliance, approval follow-up, and posting only after review of general-ledger coding.
• Oversee vendor setup and change requests, validation support, recurring-vendor monitoring, duplicate prevention, and segregation between vendor maintenance and payment approval.
• Administer purchase card and travel-and-expense processes, including employee setup, cardholder support, receipts, aging, policy guidance, access, and backup coverage.
• Monitor AP aging, in-use and disapproved invoices, payment files, urgent and off-cycle items, supplier issues, and service-level performance.

• Develop and maintain AP policies, procedures, approval workflows, purchase-order matching requirements, control documentation, audit support, and exception evidence.
• Manage, develop, and hold AP staff accountable for performance, productivity, service, cross-training, and professional growth; prioritize workload and establish backup coverage.
• Foster a collaborative, respectful, and accountable team; communicate priorities clearly, resolve workplace conflicts promptly and fairly, and elevate significant employee-relations matters appropriately.
• Partner with Accounting, Operations, Procurement, IT, Finance leadership, Legal, vendors, and other departments to resolve transactional issues and improve service delivery.
• Evaluate, implement, test, and support AP automation, payment workflows, expense tools, reporting,…