Assistant Program Coordinator

The Johnson Center for Child Health & Development

Posted On Oct 28, 2025

Salary Range $45,000+

Job Type Full Time

Work Location In-Person 1700 Rio Grande Street, Suite 200 Austin TX 78701 , US

The Johnson Center for Child Health and Development is a non‑profit organization dedicated to advancing the understanding of childhood development through clinical care, research, community outreach, and education. The Johnson Center programs focus on children and vulnerable adults, including those who have disabilities.

Programs include:

• Pediatric Diagnostic Clinic
• Counseling Services
• Nutrition and Feeding Services
• Consultative Medical Care
• Complex Case Management
• Food Recovery and Support of Food Pantries

The Assistant Program Coordinator is a dynamic role that combines office administration with hands‑on program coordination for our Food for Thought initiative. This position ensures smooth daily operations of our facility while coordinating food rescue and distribution operations that reduce waste and address food insecurity in our community. The ideal candidate is detail‑oriented, passionate about community service, and able to balance administrative responsibilities with program management.

Key Responsibilities Food for Thought Program Coordination (24‑28 hours per week)

Program Operations

• Serve as designated point person for program operations five days per week
• Organize weekly food pickup schedules and coordinate staff and volunteer participation
• Direct all incoming inventory Monday through Friday to appropriate storage or distribution sites
• Maintain organization and order of existing inventory
• Obtain and maintain current food handler's license (required)

Partnership Management

• Schedule food deliveries with supported community organizations
• Maintain current partnership agreements and documentation
• Serve as primary contact for program partners
• Build and strengthen relationships with community organizations
• Create social media content for the Food for Thought program, including updates on pantry partners, program recipients, distribution highlights, and volunteer activities
• Capture photos and stories that showcase program impact while maintaining recipient privacy and dignity

Data & Reporting

• Gather and compile program metrics from partner organizations
• Track food distribution volumes and impact
• Maintain accurate program records for reporting purposes
• Document program activities and outcomes
• Recruit, coordinate, and supervise Food for Thought volunteers and interns
• Provide training, guidance, and support to volunteers
• Create schedules and manage volunteer communications

On‑Site Pantry Management

• Ensure on‑site pantry is consistently stocked and organized
• Promote pantry availability to relevant groups and stakeholders
• Monitor usage and adjust inventory as needed

Special Projects

• Assist with special events and program initiatives as needed
• Support program development and expansion efforts

Office Coordination (8‑12 hours per week)

Facility Operations

• Open and close office daily (8:00 AM – 5:00 PM, Monday through Thursday)
• Execute security protocols, lighting, and equipment setup
• Designate coverage for planned or unexpected absences

Maintenance & Facility Management

• Conduct regular facility inspections to identify maintenance needs
• Coordinate and track repairs and maintenance requests
• Liaise with cleaning services to ensure facility standards
• Communicate with building co‑owners regarding shared maintenance issues

Supply & Inventory Management

• Monitor inventory levels for office supplies (paper, stationery, cleaning supplies) and kitchen supplies
• Order and maintain adequate stock of necessary supplies
• Organize and maintain supply storage areas

Administrative Support

• Collect, sort, and distribute incoming mail and packages to appropriate staff members
• Update phone systems and voicemail greetings for holidays and special announcements
• Coordinate with IT management for new employee onboarding, including creation of logins and accounts

Requirements Qualifications

Required:

• High school diploma or equivalent
• Valid food handler's license or ability to obtain within 30 days of hire
• Clean driver's license and ability to be insured to operate the organization's van
• Reliable…