Database Administrator

Job Summary

The Database Administrator is responsible for the health, accuracy, and efficiency of the organization’s donor database (e.g., eTapestry). This role ensures the integrity of all constituent data, manages data import/intake processes, and provides critical reporting to the Development Team. The Administrator plays a key support role in executing annual giving campaigns and digital fundraising efforts by providing reliable data and maintaining high‑quality administrative processes.

The Chaplain is the visible principle and foundation of unity at the University Catholic Center (UCC). He employs suitable collaborators and shares his mission with them. This position is closely connected to and assists the Chaplain in performing ministry for the Church.

• Support and uphold the philosophy of Catholic ministry and the mission of UCC in both professional and personal life.
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Continuously grow in ministry by participating in religious ceremonies, training sessions, and reflection activities.
• Spearhead and manage database cleanup and maintenance projects with the Development Team to ensure optimal data accuracy.
• Maintain and update donor and constituent accounts, processing gifts and recording interactions accurately.
• Coordinate efficient intake of all development‑related data, including import of website form entries into the donor database (eTapestry) and email marketing platform (Mail Chimp).
• Perform regular data and giving reports for analysis, tracking key performance indicators, and supporting strategic initiatives.
• Collaboratively assist in the development and execution of annual giving campaigns, including Matching Gift Sunday, End‑of‑Year Appeal, and Parent Appeal.
• Assist in overseeing digital fundraising efforts, website optimization for giving, management of online giving platforms, and email marketing campaigns.
• Run specialized giving reports as needed for major gift prospecting and portfolio management.
• Ensure all administrative processes related to development operations are documented, current, and running smoothly.
• Perform other development and administrative duties as assigned by the Chaplain or Development Manager.

• Knowledge of fundraising, marketing, and public relations.
• Knowledge of electronic databases and donor record‑keeping.
• Ability to maintain donor confidentiality.
• Ability to work collaboratively with the Development team and the rest of the staff to accomplish weekly tasks.
• Ability to organize, prioritize, and use effective time‑management techniques.
• Ability to carry out multiple tasks and meet deadlines.
• Ability to follow instructions in verbal or written format.
• Ability to effectively use standard office communication technology (Slack and Gmail).
• Ability to independently organize and prioritize work with little supervision.

Bachelor’s degree from an accredited American university or equivalent in a foreign country.

• Excellent verbal and written communication skills.
• Proficient in Excel and database management (CRM) platforms.
• Preferred:
  Two (2) years of full‑time wage‑earning experience in a related field.

• Preferred:
  Be a practicing Roman Catholic in good standing.

• English – proficient in conversing, reading, and writing.

• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

• All employees of the University Catholic Center are engaged in ministry and closely tied to the Chaplain in the exercise of his ministry and obligations to the Church.
• The UCC is an at‑will employer.
• All buildings and vehicles owned by the UCC are tobacco‑free.
• Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic prayer and liturgical celebrations.
• Will be required to adhere to established dress codes and conduct standards.