Document Control Specialist

The Document Control Specialist manages the lifecycle of controlled documents and records in compliance with ISO 13485 and FDA Quality Management System Regulations (QMSR). This role processes document changes, prints and inspects production labels, handles physical and digital record organization and storage, and performs light incoming inspection of parts. Reporting directly to the Quality Director, the ideal candidate thrives in a fast-paced environment, working both independently and collaboratively to maintain strict regulatory compliance.

• Document Control & QMSR Compliance
  Process changes: Route, review, and release Document Change Orders (DCOs) which may contain (but not limited to) Standard Operating Procedures (SOPs), Work Instructions, Drawings, Test Protocols/Reports, etc.
• Document Control & QMSR Compliance
  Maintain records: Ensure Medical Device Files, Batch Records, and other Quality System documents records are organized and retrievable.
• Document Control & QMSR Compliance
  Storage management: Direct the categorization, archiving, and secure storage of physical and electronic quality records.
• Document Control & QMSR Compliance
  Audit readiness: Assist the Quality Director during internal and external regulatory audits by retrieving requested documentation and records.
• Labeling & Print Operations
  Print labels: Execute production label printing according to precise manufacturing work orders.
• Labeling & Print Operations
  Verify accuracy: Review printed labels against approved specifications to ensure zero errors in text, barcodes, or layout.
• Incoming Inspection
  Inspect parts: Assist with performing inspection on incoming materials and in-process inspections. Some inspections may occur in a cleanroom environment.
• Incoming Inspection
  Utilize tools: Visual and mechanical inspection will be required. Tools used includes gauge pins, thread gauges, micrometers, and scales.
• Incoming Inspection
  Document results: Record inspection data and flag non-conforming materials per established procedures.

• Education
  :
  High school diploma or equivalent education required.
• Experience
  :
  Minimum of 1 year of experience in a regulated industry processing or working with controlled documents and records.
• Standards
  :
  Basic familiarity with ISO 13485 and FDA QMS regulations is highly preferred.
• Software
  :
  Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Language
  :
  Ability to read, write, and speak fluent English to interpret technical specifications and regulatory documents.
• Work style
  :
  Proven ability to work autonomously and collaborate effectively as a team player in a fast-paced environment.

Mainstream stands as an equal opportunity employer and is committed to providing fair and equal treatment to its employees and applicants without regard to race, color, national origin, religion, age, sex, sexual orientation, gender identity, gender expression, or any other protected status in accordance with all applicable federal state and/or local laws. Mainstream will make reasonable accommodations that are necessary to comply with disability discrimination laws.