Warehouse Coordinator

If interested in applying for this position, an assessment via the provided link is required upon completion of an application Overview Botanical Designs and its affiliates, Foliage Design Systems, McCaren Designs, Good Earth and Articulture Designs are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday décor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality.

We are passionate about our work and committed to delivering high-quality design and installation services to our clients.

Summary

Description:

The Warehouse Coordinator is responsible for the daily care, preparation, organization, and maintenance of exterior plants and related materials within the warehouse and yard. This role supports installation and service teams by ensuring plants and materials are healthy, properly maintained, accurately inventoried, and installation ready. The position works closely with the Operations Coordinator to communicate plant status, inventory needs, material readiness, and operational issues.

Job Duties and Responsibilities (Essential Functions):

Plant Inventory & Care Water all inventory plants according to established schedules and individual plant needs

Monitor plant health and perform routine pruning, grooming, and pest management

Apply preventative and corrective treatments as directed, including nematode applications

Supports all color “pick lists” and scheduled pick-ups from nearby nurseries

Up-pot plants as needed to maintain plant health and growth

Conduct regular inspections and proactively flag declining or problematic plant material to the Operations Coordinator Plant Preparation, Staging & Installation Support Pull, label, clean, and stage plants for replacement and installation based on lists provided by the Operations Coordinator Ensure all plants meet installation-ready standards for quality, cleanliness, and appearance

Clearly label and organize staged plants for technician pickup and route efficiency

Report back to the Operations Coordinator on:

Plants pulled and staged

Plants ready for installation

Shortages, substitutions, or quality concerns

Inventory of materials needed for warehouse and exterior yard Support horticulture technicians with plant prep, staging, and material organization as needed

Receiving, Shipping & Inventory Management Receive, unbox, inspect, and process incoming green goods shipments

Check off all received on packing slip, initial packing slip, and mark box Receive in Aspire system and upload packing slip and invoice

Perform initial plant treatments and inspections upon arrival

Prepare, pack, and stage outbound plants and non-plant materials (containers, décor, soil, moss, rock, tools)
Verify outbound materials align with work orders, installation lists, or service tickets

Assist with periodic inventory counts, spot checks, and discrepancy reporting

Track plant movement and inventory status accurately

Inspect containers and materials for damage and remove defective items from active inventory

Warehouse Operations, Equipment & Facility Maintenance Perform routine water machine maintenance and report malfunctions or service needs

Safely operate warehouse equipment including hand trucks, carts, pallet jacks, and ladders

Assist with loading and unloading delivery vehicles as needed

Maintain a clean, organized, and safe warehouse environment, including:

Sweeping and floor care Trash and recycling removal

Organized storage of plants, containers, and materials

Maintain labeled shelves, racks, and storage areas for efficient retrieval

Keep aisles, exits, and work areas clear and hazard-free Safety, Documentation & Communication Follow…