CITY CLERK

The City Clerk serves as the official custodian of City records, performs all other city functions, provides highly accountable, confidential, administrative support to the City Manager, and works with considerable independence and initiative. Work is performed under the general supervision of the City Manager. This position exhibits professionalism in communicating on behalf of the City Manager with internal and external entities.

• Records ordinances, resolutions, contracts and deeds. Administers oaths, accepts affidavits and maintains municipal deeds, leases, agreements, and other records as required. Acts as the custodian of the official seal of the city.
• Attends all meetings and workshops with the City Council. Performs roll call votes for City Council, and records all motions, votes, and actions. Oversees or performs an accurate recording and transcription of the proceedings, preparation of the minutes, and recording, indexing and filing for the public record, distributes information as required.
• Reviews completed minutes of each meeting for errors and confirmation of City actions prior to submission for approval
• Attends all meetings of City Advisory Boards (i.e., CRA and Planning and Zoning) and is responsible to perform all roll call votes for the Boards, records all motions, votes, and actions. Oversees or performs an accurate recording and transcription of the proceedings, preparation of the minutes, and recording, indexing, and filing for the public record, distributes information as required. Reviews completed minutes of each meeting for errors.
• Manages the production and distribution of City Council meeting agendas, minutes, and packets. Reviews agenda items to ensure accuracy, clarity, and format consistency
• Manages the production and distribution of CRA Advisory Board agendas, minutes, and packets. Reviews agenda items to ensure accuracy, clarity, and format consistency
• Seals and attests by signature to ordinances, resolutions, contracts, easements, deeds, bonds or other documents requiring city certification; checks for accuracy of documents approved by the City Council; catalogs and files all city records
• Acts as the City’s public records custodian; maintains public records utilizing both physical and electronic records management systems; oversees storage and disposition of all city records; and processes public records requests in accordance with federal and state laws
• Acts as liaison with the Central Florida Regional Planning Council and Grant Administrators
• Conducts municipal elections and coordinates the official reporting of such elections, working closely with the Highlands County Supervisor of Elections. Prepares for legal advertisements and dates of advertising
• Prepares and transmits legal notices to the local newspaper and verifies that each has been printed correctly and published on the proper dates.
• Assists the City Manager with follow-up assignments from City Council meetings
• Assists in the management and administration of the City’s website, including updating with current content and required notices
• Ensures the timely posting of materials related to City Council meetings on the City’s website and bulletin boards
• Facilitates the nomination and appointment process for all City Advisory Boards, including monitoring compliance with residency requirements and financial disclosures as appropriate.
• Responds to inquiries from the general public
• Attends professional conferences, seminars, and workshops in order to maintain and enhance professional and technical knowledge
• Promotes positive customer service environment internally and externally
• Administers oaths of office to public officials
• Performs other duties assigned by the City Manager

• A Certified Municipal Clerk designation is strongly preferred. Candidates without the CMC certification must be able to obtain the designation within a reasonable amount of time
• A minimum of three years’ experience working in a municipal clerk office is required. An equivalent combination of education, training and/or experience may be considered.
• Criminal Justice Information Services (CJIS) Security and Privacy Training is required as part of the background check process

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations
• Ability to write press releases, reports, business…