Executive Assistant, DC

At Sephora, the Executive Assistant provides proactive and energetic support to site GMs by independently handling crucial administrative tasks to contribute to the overall successful day to day operations of the distribution center. This position requires a genuine passion for providing highly quality support with a “no task is too big or too small” approach. With superior judgement to make high-quality decisions, this individual is forward thinking, takes initiative and delivers results with poise and professionalism while working closely with executives, Sephora team members, as well as external partners.

Consequently, success in this role requires the drive to get to know the business of Sephora and the department you support, as well as skill at forging relationships with stakeholders within the department and in other Sephora departments to achieve results quickly and effectively.

Your role at Sephora:

As an Executive Assistant supporting a General Manager for our Distribution Center you will provide general support and guidance:

• Manages and organizes complex and demanding Microsoft Outlook calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often packed leadership schedules, and promptly engaging directly with the VP and GM when questions arise that require their input.
• Works within finance and procurement systems, including PO creation, invoice processing, billing inquiries, vendor management, and assisting finance with month-end close.
• Processes expense reports and review/approve others expense reports with strong knowledge of T&E policies to ensure compliance.
• Coordinates logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees.
• Partners with Human Resources on employee engagement activities and initiatives, including event planning and execution.
• Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics.
• Organizes data and creates presentations as needed.
• Assists with the onboarding of new team members by ensuring they are enabled with required set-up, supplies, and resources.
• Partners with other Sephora Executive Assistants to provide additional support or back-up when needed.
• Represents the VP and GM at all times with poised and highly professional written and verbal communication, both internally and externally.
• Maintains confidentiality of sensitive information and exercises discretion in all communications.

We’re excited about you if you have:

• 3-5+ years of administrative/executive assistant work experience in a fast‑paced environment.
• Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with software like Ironclad, Coupa, Zip, and Concur preferred.
• Heavy Calendar Management experience.
• Experience booking international and domestic travel.
• Strong interpersonal communication skills, communicates effectively by actively listening, checking for understanding, adjusting communication content and style to meet diverse stakeholders, and providing timely, helpful information to others.
• Highly collaborative style. Willingness and demonstrated ability to work cross‑functionally, across an organization with multiple locations.
• Possesses a customer service focus and attitude, with a genuine passion for anticipating needs and providing support that exceeds expectations.
• Cares about executing with excellence and takes ownership of outcome of work.

The annual base salary range for this position is $69,615.00- $77,805.00 The actual base salary offered depends on a variety of factors, which may include, as applicable, the applicant’s qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non‑discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job.

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