Maintenance Office Assistant

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$17.94/hour

Job Status/Type: Full‑time, year‑round

Position Level: Entry to Mid‑Level

Shift/Schedule Requirements: Ability to work various shifts and days including nights, weekends and holiday periods to meet business needs.

• Perform receptionist duties including greeting and receiving visitors and directing them to the proper individual and/or department.
• Answer, screen, and dispatch calls to the appropriate personnel.
• Operate two‑way base radio for communication to maintenance trades and supervision.
• Provide clerical support: execution of documents in Docu Sign, scanning, filing, date entry, creating spreadsheets, sorting and distributing mail.
• Monitor and maintain all associates' timekeeping, attendance tracking, and entry of schedules.
• Enter purchase order requests in the JD Edwards accounting system and process packing lists and invoices, as well as distribute open invoices.
• Other duties as assigned.

• 3 weeks paid vacation (6 sick days, 8 paid holidays)
• Several medical coverage options to fit your needs best
• 401K match
• FREE entry to ALL our parks and water parks!

• Complimentary tickets for friends and family.
• Discounts on food and park merchandise.
• Full‑time and part‑time employee events and gatherings.
• Maintain, research, distribute and track all open invoices sent through the OnBase system.
• Process receipts and invoices in JD Edwards, Smartsheet and OnBase on a daily basis.
• Provide troubleshooting assistance with receiving issues regarding invoices not clearing in OnBase.
• Create and distribute monthly spreadsheet of open purchase orders to leaders.
• Timekeeping:
  Review and correct all departmental labor time‑clock entries in Kronos on a daily basis. Obtain all required documentation of approval for any time edit corrections.
• Update and maintain all maintenance division schedules. Maintain and track associates' attendance via hard cards, spreadsheet and Kronos. Work with manager on any discrepancies.
• Answer, screen and dispatch calls to the appropriate personnel while maintaining the daily call logs/work lists for all trades.
• Provide clerical support including execution of documents in Docu Sign, scanning, filing, typing divisional correspondence, creating spreadsheets, sorting and distributing mail and coordinating events.
• Assist with organization and distribution of employee incentives.
• Labor distribution: data entry of all work records on a daily basis.

• High school graduate or GED.
• Knowledge of office practices, computer literacy, data entry skills; proficient in keyboarding 50‑55 wpm.
• Proficiency in Smartsheet, Microsoft Office, and Windows operating systems.
• Strong organization, multi‑tasking and communication skills.
• Experience with JD Edwards, Kronos, OnBase, Smartsheet and Docu Sign.
• Ability to work nights, weekends and holiday periods to meet business needs.
• Ability to pass a mandatory (or random) drug test, per company policy, unless prohibited by state or provincial law.
• Ability to pass a background check (if 18 years of age or older), which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per company policy, unless prohibited by federal, state, or provincial law.

Entry level

Part‑time

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