Facilities Coordinator

Are you an organised, proactive facilities professional who enjoys keeping people, processes and suppliers moving?

Framatome Ltd is looking for a Facilities Coordinator to join our Facilities team. This is a key coordination role at the heart of our Facilities Management operation, providing the organisation, administration, information and follow-through that keeps our workplaces safe, compliant and running effectively.

As Facilities Coordinator, you will be the central point of coordination for facilities requests, planned and reactive maintenance, contractors, compliance records, purchasing, documentation, fleet and property information. You will work closely with the Facilities Manager, internal stakeholders and our supply chain to make sure actions are scheduled, tracked, evidenced and completed.

This is a role for someone who is naturally organised, detail-focused and comfortable managing multiple priorities. You will be the person who knows what needs doing, who is doing it, when it is due, what evidence is required and what still needs chasing.

What you’ll be doing ?

FM Helpdesk & Reactive Maintenance :

You will coordinate the day-to-day flow of facilities requests from initial notification through to completion.

- Receive and log facilities requests.

- Categorise and prioritise jobs in line with agreed procedures.

- Allocate work to the appropriate team or contractor.

- Contact and coordinate contractors and suppliers.

- Schedule attendance and arrange access.

- Maintain accurate job updates and supply-chain information.

- Monitor progress and proactively chase overdue work.

- Close completed jobs and maintain accurate records.

- Capture internal customer feedback and ensure issues are followed through.

CAFM / CMMS Administration:

You will be the day-to-day administrator of the Facilities Management system, ensuring that information is accurate, current and useful.

- Create and update work orders.

- Maintain accurate asset records.

- Add new assets and update asset locations.

- Maintain maintenance history.

- Upload certificates, reports and supporting documentation.

- Monitor overdue planned preventative maintenance (PPM).

- Produce routine system reports and management information.

- Support continuous improvement of CAFM/CMMS data quality.

PPM Coordination:

You will help ensure planned maintenance is scheduled and completed on time.

- Maintain the PPM schedule.

- Book engineers and contractors.

- Confirm appointments and access arrangements.

- Notify relevant stakeholders.

- Monitor completion of planned maintenance.

- Chase outstanding certificates and documentation.

- Update the CAFM/CMMS system.

- Produce overdue and outstanding-action reports.

Compliance & Statutory Records:

You will maintain the Facilities compliance schedule, ensuring that inspections, testing and certification are tracked and properly evidenced.

This will include monitoring areas such as fire inspections, legionella testing, electrical inspections, PAT, asbestos surveys, gas certification, lift inspections, LOLER, PSSR, F-Gas, emergency lighting and other statutory and planned inspections.

You will maintain visibility of:

Due → Approaching Due → Overdue → Evidence Missing → Corrective Action Outstanding

The role is focused on coordination, tracking and evidence management. You will not be expected to make technical judgements about whether a compliance issue is acceptable; instead, you will ensure the appropriate technical people are alerted and actions are followed through.

Contractor & Supply Chain Administration:

You will support effective management of our facilities supply chain.

- Maintain the approved contractor database in conjunction with the supply chain.

- Obtain and maintain contractor qualifications and certifications.

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