Document Controller

Document Controller

Up to £35,000 p.a.

Buckinghamshire

A Document Controller helps to record and issue design information for commercial and industrial building projects. Responsible for submitting and tracking design information to and from their clients in a consistent and timely manner. Submission of O&M manuals and development of format for consistency across projects.

Responsibilities:

• Upload and download construction information documentation (drawings, specifications, technical submittals, material samples…) to/from Construction Document Management Systems CDMS / EDMS (Pro Core, 4
  
  Projects, Aconex, BIM 360, Asite, Sharepoint …)
• Produce and update consistent Excel Drawing lists for each project where drawings are produced.
• Emailing & recording drawings issued to client for approval when CDMS is not being used
• Downloading weekly report per project to be saved for auditing and record keeping.
• Monitor for late receipt of approvals, and chase client where necessary and/or notify the relevant Design Manager.
• Format of drawing naming and numbering to be consistent across projects.
• Consistency of folder structure across projects and consistency of drawings uploaded to Pro Core system.
• Problem solving any Document Control issues as and when arise
• Training any staff to use various EDMS systems if needed
• Assist with the collation and arrangement of the submission of Operation & Maintenance (O&M) Manuals
• Managing and updating the processes of both Document Control and O&M Collating/ Issuing.

Skills required:

• Various EDMS software use
• Previous experience of using Pro Core would be beneficial.
• Be experienced in the use of 2D AutoCAD and Microsoft Office.
• You will need to be organised and report to your Design Manager on progress of workload.
• Relationship building skills.

Associate

Full-time

Administrative and Customer Service

Construction and Administrative and Support Services