Ward Clerk Job Aylesbury area,England UK,Administrative/Clerical

Job Title:

Ward Clerk

Location:

Buckinghamshire Healthcare NHS Trust, Stoke Mandeville Hospital, HP21 8AL

Payrate:
Band 2, £12.71 per hour

Shift Patterns:
Monday – Sunday shifts on a rota – Day shifts (07:30-15:30 / 15:30-23:30), 37.5 hours per week.

Duration:
Start ASAP, End:
August 2026 (weeks)

System Knowledge:
Microsoft packages.

Responsibilities

Act as the focal point of administrative communications for the Maternity Ward, taking all telephone enquiries, personal callers/visitors and directing patients where necessary.

Register, collate and enter onto the computer system all patient held records, as well as collecting and filing all in-patient books and, when necessary, register new patients using the Medway/Evolve system.

Enter basic patient data onto the computer, especially admission, transfer and discharge details.

Prepare documentation from admission to discharge for use by the Midwifery team.

Filing of documentation in patients' notes.

Ensure that patient notes and x-rays are obtained for elective and emergency admissions.

Maintain patient notes on the ward in an organised and methodical manner according to Trust guidelines, including filing of results, printing patient labels.

Ensure there is an adequate supply of appropriate patient information leaflets and paperwork required by staff.

Liaise with Child Health as required.

Check the Medway error folder daily to ensure errors and issues are resolved.

Update the staffing boards daily.

Ensure signage around the ward is up-to-date.

Make outpatient appointments and send to patients if discharged.

Assisting with writing staffing daily sheets.

Maintain an accurate filing system to enable rapid retrieval of information from computer and paper systems.

Where 'top-up' services are not provided, requisition stock and non-stock items, record and check same on receipt.

Manage stationary and stores stock levels.

Assist ward staff / Matron with office work as appropriate, i.e. typing memos, minutes.

Photocopying and filing, as requested by the Ward Sister /Matron.

Downloading ward emails.

Understand the importance of fire precautions and awareness of Trust policy regarding emergency procedures.

Attend in-service and other training programmes as required.

Assist in other wards/departments as requested by the Head of Midwifery/Matron.

Ensure general tidiness of working area.

Report any defects, relating to the maintenance of the ward environment, to the Ward Sister and take appropriate action.

Supervise and attend to needs of visitors.

Undertake any other duties as requested by Shift Co-ordinator.

Co-ordinate annual leave with other Ward Clerks, covering for absences including short term sick leave.

As an equal opportunities organisation, NHS Professionals is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants from a range of backgrounds to apply.

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