Prison Administrator

Location: Buckinghamshire

Job Title:

Prison Administrator

Location:

HMP Grendon and Springhill - Grendon Underwood HP18 0TL

Hours:

37.5 hours per week – Monday – Friday 9.00am – 5.00pm

Trust

Location:

Oxford Health NHS Foundation Trust

Role type:
Temporary for 6 months with possibility of extension

Reference: 90286

Role details

To provide administrative and secretarial support to the prison integrated mental health

multidisciplinary team, including the matron, team manager, consultant psychiatrist and other members of the team.

Duties to include but not limited to:

* Using typing skills, to produce correspondence and reports as required for the MDT.

* Organising and attending meetings, preparing agendas, ensuring all appropriate

arrangements have been made prior to meetings, including collation and distribution of any

relevant papers, taking minutes, and ensuring their timely distribution.

* Arrange meetings and appointments and ensure diaries / system one ledgers are efficiently

maintained and coordinated for the multidisciplinary team.

* Administration support for Psychiatrist’s including minuting meetings, preparing letters and

discharge summaries and liaison with external mental health hospitals to support with referrals for those that require transfer to mental health hospitals.

* Receiving complex or sensitive information and ensuring that the information is shared with clinicians in a timely manner.

* Entering patient information into System1 ensuring the information is entered accurately

and in a timely manner. This includes updating demographic information, uploading

correspondence, creating new/ending referrals as needed.

* To work with, and support, other forensic administrators to maintain a comprehensive and

equitable administrative service. To provide cover for other administrators in times of

absence.

* To appropriately report and record accidents/incidents and comply with Health and Safety

regulations.

* Taking appropriate action with regards to communication made and received by telephone,

letter, and e-mail. This potentially includes communications with patients, carers, external

agencies e.g., requests for consultants to call back external stakeholders, requests for MoJ

paperwork.

* Liaising with Community Mental health Teams to gather information and to complete follow

ups on patients after their release.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You’ll learn the following whilst working at the trust:

 1. An in depth understanding of the roles and responsibilities involved in working within the NHS

 2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

 3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience:

* Experience of using Microsoft Word and other Microsoft packages to include external databases and system packages.

* Prison clearance

* Excellent typing skills

* Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field

* Previous experience within an NHS/healthcare/prison setting.

* Good written and verbal skills

As a member of NHS Professionals, you have fantastic benefits:

* Competitive pay rates- work this week, get paid next week

* Essential support when you need it- 24/7 365 days- call us anytime

* Multi locational- work across neighbouring Trusts

* Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone

* Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements

* Training and development opportunities
- Keep up with the essentials and more

* Build holiday allowance for every shift you work- your work life balance is important to us

* Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to…