Deputy Town Clerk Job Aylesbury area,England UK,Government

Aylesbury Town Council is the tier of local government closest to the residents of the parish of Aylesbury. We are a voice for residents by representing their views on issues affecting them. Here at the Council, we are a warm, genuine, friendly Council looking for an enthusiastic individual to join us. We are a corporate body that takes huge pride in our work, and our employees are paramount in what we do.

We strive to nurture employee wellbeing, maintaining excellent communication and professional relationships with one another - our employees are important to us.

About the Role

The post-holder is responsible to the Town Clerk/CEO and will deputise and assist the Town Clerk in all matters relevant to the role. The Deputy Town Clerk will carry out specific functions of administration, but in the deputising role is responsible for ensuring that the instructions of the Council in connection with its functions as a local council are carried out and is required to advise the Council on, and assist in the formation of, overall policies for all council activities: in particular to produce all information required to assist the council to make effective decisions.

The post-holder is also required to implement all Council decisions and is accountable to the Town Clerk and Council for the effective management of its resources, reporting to the Town Clerk and Council as required.

Contract Type

Permanent, Full Time, 37 hours per week

Job Responsibilities Policy Advice and Monitoring

To work with the Town Clerk and make a major contribution to the formulation, development, revision, monitoring and review of the Town Council’s objectives and its strategies for achieving these.
To undertake research analysis (e.g. policy and resources implications and costs) and to report and advise the council accordingly.
To make suggestions for the revision and amendment of Council policies and procedures, where these will be beneficial to the Town, the administration of the council and/or the appropriate conduct of council business.
To study data on activities of the Council and on matters bearing on these activities and making appropriate enquiries.
To monitor the implemented policies of the Council to ensure they are achieving the desired objectives and where appropriate suggest modifications.
To be responsible for the custody of all correspondence and documents concerning the Council.

Management and Administration

To manage resources and activities of the Council to satisfy customer needs and meet any targets set.
To work with and support the Town Clerk in all matters relating to the role and responsibility of Clerkship.
To prepare, in consultation with appropriate members, agendas, when required for meetings of the council, its committees, sub-committees, working groups and any other meetings. This includes such responsibilities as assisting in the organisation of Council Civic events/ meetings and the Annual Town Meeting and, in consultation with the Town Clerk/ Mayor, all arrangements in relation thereto. To attend and advise members at all such meetings as directed by the Town Clerk and to arrange for accurate minutes of the meeting to be recorded.
To receive and process correspondence and documents on behalf of the council and bring such items to the attention of the Town Clerk/ Council.
To deputise when required as Proper Officer of the Council and carry out all the functions and responsibilities in relation to that office. To assist the Town Clerk in their responsibility as Proper Officer of the Council and to ensure that lawful instructions of the council in connection with its functions as a local Council are undertaken expeditiously.
Contribute proactively to new initiatives and projects and ensuring they are implemented as determined by the Council.
Promote customer care, public participation, quality and equality.
Support the Town Clerk and Town Councillors in carrying out their role.
To establish and maintain in good order all records relating to the Council and its committees (e.g. minutes, Declarations of Interest, etc.) and to comply with all statutory requirements relating thereto.
To ensure, with members, that the…