Customer Service Team Lead

The Lead Associate, Customer Service is responsible for leading the day-to-day operational performance of the Customer Services function, with a particular focus on order management, logistics, inventory allocation, customer fulfilment, and business process improvement. This role acts as the operational lead for customer order fulfilment and supply chain coordination, ensuring exceptional service levels whilst balancing customer demand, inventory availability, regulatory requirements, and business priorities.

The successful candidate will provide leadership across the Order & Logistics team, drive operational excellence, identify opportunities to improve efficiency through automation and AI-enabled solutions, and act as a key escalation point for customers, distribution partners, and internal stakeholders. The role requires a proactive leader who can take ownership of complex operational challenges, manage competing priorities, and deliver continuous improvements that enhance customer experience and business performance, Operational Leadership.

• Lead the daily activities of the Order & Logistics function, driving service excellence and operational effectiveness.
• Act as the operational lead for customer order fulfilment, ensuring orders are processed accurately and delivered on time.
• Provide leadership, guidance, coaching, and support to team members.
• Monitor operational performance and proactively address risks affecting customer service or supply continuity.
• Serve as the first point of escalation for complex customer, logistics, invoice, and order-related issues.
• Lead operational reviews and drive actions to improve service levels and customer satisfaction.

• Oversee the full order-to-delivery process, ensuring accuracy, compliance, and efficiency throughout the customer journey.
• Maintain effective management of SAP order activity, customer back orders, and supply constraints.
• Coordinate closely with Demand Planning, Supply Chain, Distribution Partners, and Commercial teams to resolve fulfilment challenges.
• Manage customer allocations and product release processes, balancing customer requirements with available stock.
• Lead short supply reviews and allocation planning activities to support fair and effective product distribution.
• Manage distribution partner product setup, inventory monitoring, and operational communications.
• Drive improvements in logistics performance and customer fulfilment outcomes.

• Take ownership of product allocation processes and stock prioritisation activities.
• Partner with Supply Chain, Planning, and Commercial teams to develop allocation strategies during constrained supply situations.
• Monitor inventory trends, supply risks, and customer demand patterns.
• Provide recommendations and operational leadership during periods of supply disruption.
• Lead allocation communication plans with internal stakeholders and customers where required.

• Maintain an exemplary standard of customer service across all customer interactions.
• Lead investigations and resolution activities relating to complaints, disputes, service failures, and delivery issues.
• Gather and analyse information to support rapid resolution of escalated cases.
• Manage exception handling for returns, credits, invoicing issues, damaged deliveries, and customer claims.
• Build strong working relationships with customers, distribution partners, and internal stakeholders.

• Identify opportunities to improve operational processes, eliminate waste, and simplify ways of working.
• Use data, reporting, and operational insights to drive process improvements.
• Champion the use of automation, AI tools, and digital technologies to improve efficiency, accuracy, and customer experience.
• Lead initiatives that streamline order processing, reporting, customer communications, and operational workflows.
• Develop and maintain SOPs, process documentation, and operational best practices.
• Support broader business transformation and continuous improvement projects.

• Produce and analyse operational reports, KPIs, and performance metrics.
• Monitor customer service, logistics, inventory, allocation, and fulfilment performance.
• Provide insights and recommendations to management based on data trends.
• Support business decision-making through effective use of operational data and reporting.

• Raise and manage…