Passes and Permits Administrator

Job Title: Passes and Permits Administrator

Location: Buckinghamshire, England

Compensation: £27,276.60 + Benefits

Role Type: Full time / Permanent

Role : SF73903

Supporting site security and access control in a regulated defence environment. At Babcock, we’re working to create a safe and secure world, together. This role is part of the HADES programme at RAF Halton, supporting access control, site security, and compliance by managing passes and permits for personnel, contractors, and visitors.

Reporting to the Administration Manager, you’ll support day‑to‑day security administration by issuing, controlling, and recording passes and permits. You’ll work closely with guardroom staff, vetting agencies, and internal stakeholders to ensure all access requests are processed accurately and in line with MOD and company requirements.

• Issue permanent and temporary passes and permits, providing guidance on the application process.
• Maintain secure control and custody of passes and permits prior to issue.
• Carry out security vetting checks for dependants, contractors, and authorised personnel.
• Liaise with UK vetting agencies to confirm and maintain valid security clearances.
• Receive, record, and manage incoming and outgoing correspondence linked to passes and permits.

• Strong administrative skills with good attention to detail.
• Confidence working with sensitive information in a secure environment.
• Competence using Microsoft Office applications, including Excel.
• Clear communication skills and a professional, customer‑focused approach.

There is no fixed educational requirement; applicants must meet the experience and/or willingness to learn criteria as appropriate for the role.

The successful candidate must achieve and maintain a Security Check (SC) clearance. Eligibility may be affected by nationality, place of birth, and other factors; further details can be found at the UK government vetting site.

• Generous holiday allowance.
• Matched contribution pension scheme, with life assurance.
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva Digi Care+.
• Employee shopping savings portal.
• Payment of Professional Fees.
• Reservists in the armed forces receive 10‑day special paid leave.
• Holiday Trading allows employees to buy additional leave or sell up to one working week of annual leave between February and March annually.
• ‘Be Kind Day’ enables employees to take one working day’s paid leave a year to volunteer with a chosen organisation or registered charity.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email car with the subject header ‘Reasonable adjustments requirement’. We are committed to building an inclusive culture where everyone’s free to thrive and are happy to discuss flexible working arrangements.

Closing date: 03/06/2026