Administrator - Zero

Job summary

Aylesford Medical Centre is an established and friendly practice located within the Royal British Legion Village in Aylesford, Kent. We are looking to recruit an adminsitrator on a zero hours contract to cover for staff leave and sickness.

Main duties of the jobYou will be required to cover reception, secretarial and other administrative duties within the Surgery on an ad-hoc basis over a variety of days and hours. Full traning will be given.

About us Patient list size 7,648

Part of ABC PCN of 3 GP Practices Single purpose built premisesEMIS Web, Docman, Doris and iPlato

High QOF achievementCQC rating of Good in March 25.Details Date posted
19 October 2026

Pay scheme

Other Salary
12.71 an hour

Contract Bank Working  pattern

Flexible working

Reference numberAJob locations

Admiral Moore Drive Royal British Legion Village Aylesford Kent ME
20 7SE
United Kingdom Job description

Job responsibilities

Maintain and monitor the Practice appointment system.

Process personal, telephone and e-requests for appointments.

Answer incoming phone calls, transferring calls or dealing with the callers' requests appropriately.

Signposting patients to the correct service.

Initiating contact with and responding to, requests from patients, team members and external agencies.

Code data on the clinical IT system.

Photocopy documentation as required.

Data entry of new and temporary registrations and relevant patient
information as required.

Input data on to patients healthcare records as necessary.

Direct requests for information i.e.SAR, insurance/solicitors letters and
DVLA forms to the administrative team.

Manage all queries as necessary in an efficient manner.

Maintain a clean, tidy and effective work area at all times.

Monitor and maintain reception notice boards.

Support all clinical staff with general task requests.

Action incoming emails and correspondence as necessary.

Scan patient related documentation and attach scanned documents to
patients healthcare records.

To support the management of repeat prescriptions, ensuring they are
processed accurately and efficiently.

To read, scan, code (training provided) and action all documentation
coming in to the Surgery in relation to patients and filing them on to patient
records as per protocols.

Typing letters, reports and associated documentation as required.

Liaising with external agencies such as Hospitals and community
services, ensuring referrals are processed efficiently.

Maintain an accurate referrals database.

Processing referrals using the electronic Referral System (ERS).
Job description
Job responsibilities

Maintain and monitor the Practice appointment system.

Process personal, telephone and e-requests for appointments.

Answer incoming phone calls, transferring calls or dealing with the callers' requests appropriately.

Signposting patients to the correct service.

Initiating contact with and responding to, requests from patients, team members and external agencies.

Code data on the clinical IT system.

Photocopy documentation as required.

Data entry of new and temporary registrations and relevant patient
information as required.

Input data on to patients healthcare records as necessary.

Direct requests for information i.e.SAR, insurance/solicitors letters and
DVLA forms to the administrative team.

Manage all queries as necessary in an efficient manner.

Maintain a clean, tidy and effective work area at all times.

Monitor and maintain reception notice boards.

Support all clinical staff with general task requests.

Action incoming emails and correspondence as necessary.

Scan patient related documentation and attach scanned documents to
patients healthcare records.

To support the management of repeat prescriptions, ensuring they are
processed accurately and efficiently.

To read, scan, code (training…