Corporate Administrator

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit NHS Ayrshire & Arran - Home ()

An exciting opportunity has arisen for a Corporate Administrator within the Executive department, to support the Chief Executive & Chair’s Office. Based within the Ailsa Hospital site, although distributed working is available, you will gain experience working in a fast‑paced, dynamic and professional environment within a supportive and welcoming team.

From 1 April 2026, the working week for NHS Agenda for Change staff in Scotland will be reduced. Full‑time hours will reduce from 37 to 36 hours (pro rata for part‑time staff) without loss of earnings. 37 hours Monday – Friday. This post is offered on a permanent basis.

Full UK driving licence and access to a vehicle is essential to this role as travel may be required to meeting venues across Ayrshire.

In this role, you will provide high‑quality administrative and secretarial support to the Chief Executive & Chair’s Office, managing correspondence and generic mailboxes, coordinating timely responses, and supporting enquiries, feedback and complaints processes with professionalism and discretion. You will prepare reports, briefings, meeting papers and consultation responses, as well as organise meetings, take accurate minutes and ensure all documentation is circulated promptly.

You’ll also coordinate events, travel, accommodation and general office logistics, maintain filing systems and Athen

A workflows, support updates to intranet and external web pages, assist with diary management when required, handle sensitive telephone enquiries, contribute to office procedures and provide cover for colleagues during periods of leave.

(Link omitted)

The role requires education to at least SVQ Level 3 or equivalent administrative or secretarial experience, with ECDL desirable. You must have a solid understanding of the health and care sector, with additional knowledge of partnership or community services considered beneficial. Essential experience includes working effectively as part of a team, compiling information for reports, taking accurate minutes, and managing multiple concurrent tasks under tight deadlines while maintaining high attention to detail.

Strong skills in Microsoft Office, excellent written and verbal communication, diplomacy, discretion, problem‑solving, analytical ability, and the ability to produce high‑quality documentation are also required.

(Link omitted)

If you are a team player, who enjoys working on your own initiative, and have the above skills and experience partnered with good interpersonal skills, we would love to hear from you. If you want to find out more about the role, please contact Margaret Weir, Head of Chief Executive & Chair’s Office on Marg or

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what…