Corporate Support Officer - Internal to NHS Ayrshire and Arran

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful
. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home ()

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you:
  Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely:
  It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters:
  Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip:
Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

An exciting opportunity has arisen for a Corporate Secretary to join the Chief Executive and Chair’s Office within NHS Ayrshire & Arran. Based at the Ailsa Hospital Site, with scope for distributed working, you will work in a fast‑paced, professional and highly confidential environment as part of a supportive and experienced Executive Office team.

This is a key role supporting strong corporate governance across NHS Ayrshire & Arran. You will provide high‑quality administrative and secretarial support to the Chief Executive, Chair and Employee Director, as well as designated Board and Professional Committees. You will work closely with Board Members, senior leaders and a wide range of internal and external stakeholders, contributing to effective decision‑making, statutory compliance and the smooth operation of governance processes.

This post is offered on a permanent basis.

Please note that we anticipate a high level of interest in this position and may close the vacancy early once enough applications are received. Therefore, please make sure you complete and submit your application at your earliest opportunity.

36.00 hours per week worked over 5 days, normally 9.00am to 5.00pm.

A UK driving licence is essential for this role. Please note it may on occasion require travel to other sites.

You will provide proactive administrative and secretarial support to Board and Committee business, including agenda preparation, collation and circulation of papers, attendance at meetings, production of accurate formal minutes and progression of actions. The role also includes diary management, handling sensitive correspondence and enquiries, supporting corporate governance activity including whistleblowing processes, and acting as a first point of contact for the Chief Executive and Chair’s Office.

You will be educated to HND level in Business Administration or have equivalent relevant administrative experience, with proven experience of producing accurate, high‑quality minutes to final draft stage. You will have experience of supporting meetings and committees, managing a varied workload with minimal supervision and working to…