Grants Administrator- Office of Research and Grants

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

The Associate Director of Grants Management is responsible for post-award monitoring to ensure proper stewardship of external funds received by the university from private and public funding sources for sponsored research and academic initiatives. The Associate Director reports to the Vice Provost for Academic Services and works closely with the director of Sponsored Research who oversees pre-award grant endeavors. This position is full-time in person at the Azusa campus.

• Bachelor’s degree, Master’s preferred.

• Five to seven years of experience in grants management.
• Record of significant experience in managing expenditures for grant-funded programs.
• Experience in post-award monitoring, both program and fiscal.
• Experience in developing budgets, budget modifications, and preparing program and fiscal reports.
• Knowledge of Office of Management and Budget (OMB) policies and procedures related to financial management, recordkeeping, purchasing, and other post-award activities; special emphasis on OMB 2 Part 200 Uniform Guidance.

• Ensure the university is in full compliance with university policy and funding source requirements for external private and public grants awarded for sponsored research and academic initiatives.
• Work with principal investigators, project directors, and key university personnel on funded private and public grant projects to ensure fiscal and program guidelines are being followed.
• Develop contacts with program and fiscal officers to clarify guidelines, procedures, and modification requests.
• Serve as a liaison between the principal investigator/project director and the sponsoring agency and between the principal investigator/project director and other offices at APU handling sponsored grant project documents.
• Manage the involvement of the Grant Accountant (housed in the Business Office) in the post-award process.
• Monitor and request approval for changes in awards.
• Track grant reporting timelines and meet with principal investigators, project directors, key personnel, and administrators to ensure timely reports are filed.
• Advise University Advancement of communications with private funders for institutional historical record in Raiser’s Edge.
• Develop an orientation and training program for all APU departments handling grant project documents and records.
• Prepare a Post-Award Manual including APU and OMB guidelines for managing and monitoring program and fiscal requirements for private and publicly funded grants.
• Host stewardship meetings for each funded grant for principal investigators, project directors, key personnel, and APU offices and departments.

• Ability to work with staff, faculty, and administrators in team settings.
• Strategic thinking and planning.
• Strong analytic and computational abilities.
• Ability to develop and work with complex numerical spreadsheets.
• Ability to sustain multiple projects simultaneously.
• Interacts well with colleagues at multiple levels and in many disciplines.

• Ability to integrate Christian values in all aspects of the position.
• Ability to engage in critical thinking and exercise independent judgment.
• Ability to maintain confidentiality and manage confidential information.
• Self-starter with the ability to communicate effectively in written and oral form.

• Perform repetitive motion while sitting at a computer keyboard for a protracted time.
• Hear and speak on the telephone.
• Walk and/or drive to various university locations to attend meetings.
• Pull, push, bend, grasp, and reach, and lift up to 20 lbs.

• Read off of computer monitors and paper documents.

• Pleasant office, comfortable temperatures.

• Proficient in Google Apps, Microsoft Office, Word, and Excel.
• Able to adapt to and proficiently use other third-party…