Assistenz der Geschäftsführung & Administration

We're hiring a Personal Assistant (40% workload) to support the Managing Director of a small, innovative Swiss construction tech company based in Baden.

NOTE:

This role requires C1-level German and the ability to be on-site in Baden 2-3 days per week. Applications that do not meet these criteria will not be considered.

This isn't a strategic advisory seat or a corporate executive assistant role in private banking. We need a practical, down-to-earth right hand who can manage a busy MD's day, handle the office admin and keep the "paperless construction site" mission moving.

• Manage the CEO’s calendar, meetings, and travel planning
• Prioritize and structure the CEO's working day to ensure follow-through on decisions
• Handle professional correspondence with internal and external stakeholders
• Support ongoing projects and prepare decision papers or presentations
• Manage digital filing and confidential documents
• Handle HR admin, contracts, and basic bookkeeping tasks
• Organise internal team events and support social media communication
• Act as the first point of contact for all organisational topics around the CEO

• C1 German speaker with a Swiss work permit
• Based within 30-40 minutes of Baden for regular on-site presence
• Several years of hands-on admin experience in a small or mid-sized company (SME/KMU)
• Confident with MS Office, Google Workspace, and digital tools
• Independent worker who takes initiative and pushes for answers
• Comfortable with a part-time permanent role
• Direct and uncomplicated communication style

• Experience as an assistant to an owner or CEO of a small firm
• Background in construction, real estate, or facility management coordination
• Experience with bookkeeping tools
• Swiss German and English skills
• Training as a Direktionsassistent/in

• Workload: 40% of workload

If this sounds like your lane, apply and answer the short questions.