Administrative Specialist II

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Open until filled. Cutoff for first review of applications: 8 a.m., December 8, 2025. Applications received after this cutoff may not be reviewed.

The Public Works Department seeks candidates for its Administrative Specialist II position. This position is in the Engineering division, which consists of 20 staff whose work includes planning and delivery of transportation and utility projects, coordination of the island’s water resources, and review of private developments.

• Providing first-line customer service via phone, email and in person;
• Assisting with right-of-way and private development permit processes; and
• Processing invoices.

The ideal candidate is a detail-oriented team player and able to multi-task with patience and flexibility. Having a baseline understanding of construction, fleet, utility infrastructure and/or engineering work is beneficial but not required. Familiarity with Microsoft Office, particularly Excel, is expected. The successful candidate will be able to work quickly, at times in stressful situations, delivering professional customer service on a daily basis.

Candidates may be invited to complete an online exam utilizing Microsoft Office programs.

The Administrative Specialist II has responsibility for a range of administrative and staff services. Day-to-day duties vary depending on City work plan, critical issues and departments. Duties include planning and coordination of regular department functions, developing and maintaining City and department administrative procedures, preparing and reviewing standard and special reports, and preparing and maintaining spreadsheets, databases and similar computer support activities.

The City of Bainbridge Island is a vibrant community with small-town feel, 52 miles of scenic shoreline and densely forested areas. Our employees are the most important asset in preserving and enhancing the special character of the Island, and in responding to the community's needs. The City provides competitive salaries, outstanding benefits and professional growth opportunities.

The Administrative Specialist II classification is distinguished from the Administrative Specialist I classification by the assignment of a full range of responsibilities. Some essential functions are specific to an assignment area, and some are applicable to all areas.

• Functions as a hands‑on administrator, working with colleagues to plan projects and coordinate day‑to‑day activities.
• Coordinates and performs administrative duties to support department functions, including maintaining programs in compliance with City and department standards and protection of sensitive information.
• Creates, summarizes, reviews, edits or distributes a variety of documents such as correspondence, reports, records, legal documents or forms.
• Performs research and prepares related reports.
• Coordinates and performs communications duties relating to public meetings or citizen committee functions, including setting up and taking down meeting facilities; works with members of the department or citizen committee representatives to prepare and publish notices, agendas, minutes, letters, memoranda, reports and other official department communications.
• Attends meetings, takes notes and prepares minutes in publishable form.
• Provides general internal and external customer service, including answering department telephone and email, taking messages and resolving or referring issues to appropriate staff person.
• Coordinates and processes mass mailings, including composing documents, producing address lists and completing mailings.
• Creates, maintains and utilizes multiple complex databases and computer programs.
• Creates, maintains and utilizes official records, permits and reports, in both original and electronic formats; maintains…