Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for ensuring the accurate and timely processing of vendor invoices and payment transactions. The ideal candidate will maintain compliance with payment terms and support the overall financial operations of the company.

• Open, code and key-in invoices, credit card expense reports, received through mail, fax and e-mail.
• Get approval for invoices from management.
• Match invoices with backup.
• Knowledge of GL accounts in accounting.
• Process payments on a weekly basis and have checks ready for signature.
• File ready to pay invoices and paid invoices. Process manual payments on request basis.
• Create and maintain vendor information in the accounting system.
• Communicate with vendors, clients and internal departments. Maintain insurance information, request W-9, respond to inquiries and resolve differences if any.
• Research, track, and resolve accounting problems. Ensure office operations are running smoothly. Assist with other accounting clerical duties such as preparing financial reports and issue checks.
• All other duties as assigned.

Required Qualifications and

Competencies:

• High school diploma
• Knowledge:
  Microsoft Word, Excel, PowerPoint-Intermediate Proficiency
• English Language (Speaking/Listening/Writing)
• Knowledge: understanding of basic accounting principles, fair credit practices and collection regulations
• Previous experience with SAP, trained in SQF 2000, and/or similar system a plus
• Ability: calculate, post and process accounting figures and financial data
• Skills:
  
  Detail oriented, service orientated communication by phone and email, professional, organized, active listening and speaking, reading comprehension, business writing, problem solving, coordination, multitasking, negotiating, analyzing

Preferred Qualifications and

Competencies:

• High school diploma;
  Associates degree a plus
• Minimum 5 years of experience in accounts receivables, credit check and collections
• Knowledge:
  Microsoft Word, Excel, PowerPoint-Advanced Proficiency
• English Language (Speaking/Listening/Writing)
• Knowledge: understanding of basic accounting principles, fair credit practices and collection regulations
• Previous experience with SAP or similar system
• Ability: calculate, post and process accounting figures and financial data
• Skills:
  
  Detail oriented, service orientated communication by phone and email, professional, organized, active listening and speaking, reading comprehension, business writing, problem solving, coordination, multitasking, negotiating, analyzing

Work Environment and Physical Demands:

• This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, calculator, photocopiers, filing cabinets and fax machines.
• While performing the duties of this job, the employee is regularly required to talk, walk, hear or stand. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.