Invoicing Administrator

Monday – Friday, 8:30am – 5:00pm

Ballymena

As the Invoicing Administrator, you will be responsible for preparing and managing customer invoices, maintaining accurate billing records, resolving invoice queries, and supporting the wider finance function.

• Prepare and issue customer invoices accurately and within agreed timescales.
• Ensure all billing aligns with contracts, purchase orders and delivery documentation.
• Process credit notes, invoice adjustments and re-bills where required.
• Monitor outstanding invoices and provide support to the credit control function.

• Maintain accurate customer billing records and supporting documentation.
• Reconcile invoice discrepancies against internal systems and records.
• Ensure data is accurate, up to date and compliant with company procedures.

• Respond professionally to customer enquiries relating to invoices and billing.
• Liaise with Sales, Operations and Finance teams to resolve any discrepancies.
• Deliver excellent customer service through clear and timely communication.

• Previous experience in an invoicing, accounts administration or finance support role.
• Excellent attention to detail with a high level of accuracy.
• Experience using accounting or ERP systems such as Sage, Xero, SAP or Quick Books.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent communication and problem-solving abilities.
• The ability to prioritise workloads, manage multiple tasks and meet deadlines.
• A positive, team-focused approach with excellent organisational skills.

Location:

Ballymena | Salary: £28000 - £30000 per year | Job type:
Permanent | Posted: 29/06/2026