Executive Assistant to Business Unit Head

Overview

Executive Assistant to Business Unit Head.

Location:

G
-Remote (UK-based preferred to ensure maximum time-zone overlap and effective collaboration).

Syneos Health® is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities.

Discover what our 29,000 employees, across 110 countries already know.
WORK HERE MATTERS EVERYWHERE

• Provide comprehensive executive administrative support to the BUH and their direct reports, as needed.
• Proactively manage a complex and dynamic calendar, prioritizing meetings and ensuring optimal use of executive time.
• Coordinate domestic and international travel, including itineraries, logistics, and contingency planning.
• Serve as a primary point of contact for internal and external stakeholders, managing communications and meeting logistics as required.
• Manage delegation of approvals for timesheets, expenses, and other administrative workflows.
• Handle highly sensitive and confidential information with discretion and professionalism.

• Arrange, coordinate, and host large-scale global virtual meetings, including driving Microsoft Teams meetings, opening and closing calls, managing attendance records, and fielding and coordinating Q&A.
• Plan, coordinate, and deliver in-person meetings and events end-to-end, including logistics, venues, agendas, materials, and on-site coordination.
• Ensure meetings are well structured, professionally delivered, and aligned with executive objectives.

• Translates the BUH’s high-level direction, notes, and concepts into clear, concise, and executive-ready PowerPoint presentations aligned to standard formats and messaging.
• Synthesizes complex or unstructured input into well-organized, visually polished presentations suitable for senior leadership and external audiences.
• Collate updates and inputs from Therapeutic Area Heads (TAHs) and direct reports to support key business deliverables and status updates.
• Track and organize action items, follow-ups, and key outputs from leadership meetings.

• Act as point of contact for external meeting attendance and coordination, representing leadership with professionalism and credibility.
• Build effective working relationships across senior leadership, direct reports, and global stakeholders.

• Highly organized with exceptional attention to detail and follow-through.
• Proactive, solutions-oriented, and able to anticipate executive needs.
• Strong judgment, discretion, and ability to manage confidential information.
• Confident communicator with polished executive presence.
• Demonstrated ability to operate calmly and effectively in high-pressure, fast-paced environments.
• Strong planning and coordination skills, particularly for complex global meetings and events.
• Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, and other standard business tools.

• Proven experience supporting senior leaders (Business Unit Head, SVP, EVP, or equivalent) in a complex, matrixed organization.
• Demonstrated experience managing executive calendars, travel, and high-profile meetings.
• Strong background in preparing executive-level presentations and business materials.
• Experience working in global organizations and across multiple time zones preferred.

• Trusted executive partner with a strong sense of accountability.
• Service-oriented mindset with a commitment to excellence.
• Professional, discreet, and credible ambassador for senior leadership.
• Able to work independently while maintaining close alignment with executive priorities.

• UK-based preferred to ensure maximum time-zone overlap and effective collaboration.

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you’ll take the initiative and challenge…