Administrator and Office Coordinator

Administrator and Office Coordinator

Join to apply for the Administrator and Office Coordinator role at Clue Software

Join to apply for the Administrator and Office Coordinator role at Clue Software

This range is provided by Clue Software. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Direct message the job poster from Clue Software

• Reporting to:
  Senior People and Talent Manager
• Key stakeholders:
• Organisational Framework Level: 1

We’re looking for someone adaptable and proactive, comfortable taking on a variety of tasks and delivering high-quality results no matter what challenges come their way. This is a varied role where you’ll be the go-to person for day-to-day operations, supporting senior stakeholders with ad hoc tasks, supporting recruitment coordination, and managing office administration. This role will require someone who is ready to bring energy to our office, happy based 60% in the office and 40% from home, due to the nature of the responsibilities.

A large part of your role will involve acting as an HR generalist, handling onboarding and offboarding, maintaining HR systems, and supporting employee experience initiatives. You’ll also champion health & safety compliance and help enhance processes across multiple departments.

If you’re detail-driven, people-focused, and enjoy creating order while juggling a variety of responsibilities, from planning events to improving workflows, this is the perfect opportunity to make a real impact.

At Clue Software, we’re actively adopting AI to enhance our products and workflows. You'll bring curiosity and a willingness to leverage AI tools and approaches that drive innovation

• First point of contact for Clue, in the office and via the phone
• Manage building access, alarms, CCTV, and fob/keycard systems
• Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
• Ensure office cleanliness and maintenance (including emptying the dishwasher!)
• Monitor and replenish office supplies (stationery, snacks, drinks, milk) based on team preferences
• Oversee deliveries and post-distribution
• Amazon account purchases for teams across Clue
• Conduct regular office checks aligned with ISO standards

• Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
• Act as HiBob super user for HRIS management
• Supporting timesheet processing from customer teams and liaising with finance
• Assist with new starter onboarding and general team admin support

• Ensure health & safety compliance in line with policy
• Conduct risk assessments, regular checks and be the go to person for this

• Act as first point of contact for mainline telephone enquiries
• Coordinate with external vendors for services and supplies
• Manage weekly lunch orders, dietary requirements, and vendor communications

• Plan and execute company-wide events (e.g. January & July Kick-offs, End-of-Year Party)
• Book venues, arrange catering, and manage logistics for internal and external meetings

• Circulating the weekly meeting agenda and writing up minutes

• Scheduling interviews
• Coordinating interview packs and guides
• Vetting coordination and follow-up

• Taking ownership of all office and front-of-house responsibilities
• Working closely with key stakeholders, offering support where needed
• Proactively supporting all HR operational tasks and projects
• Helping to streamline and enhance internal processes

• Proven background in office administration or office coordination
• Hands-on experience with HR administration, including onboarding and offboarding
• Familiarity with any HRIS systems (desirable if Hibob)
• Event planning and coordination for internal and external meetings
• Recruitment support, including scheduling and candidate communication
• Office health & safety understanding and check required
• Exceptional organisational and time-management skills
• Strong…