Quantity Surveyor

JOB DESCRIPTION
Responsible to:
Senior Maintenance Officer

The post holders will be responsible to the Senior Maintenance Managers or their nominated officer for providing a professional quantity surveying service for the Education Authority minor capital and maintenance works programmes. This will include the management of capital and revenue projects/contracts, providing estimates of costs, advising other sections on contract procedures, managing external consultants, authorising payments to contractors and negotiating fees with external consultants.

• Review current procurement strategy in maintenance services and make recommendations on procurement methods to provide value for money in service delivery;
• Lead the implementation and integration of Term Service Contracts to deliver maintenance projects within the Education Authority’s revenue budget;
• Manage the Education Authority’s Term Service Contracts for maintenance works including size measurement of works orders, checking order and rates and processing payments to relevant contractors;
• Provide cost control and quantity surveying services in connection with the Education Authority’s projects;
• Provide estimates and monitor expenditure on the Education Authority’s programmes of works;
• Assist with progressing contract and fee payments on a wide variety of projects.

• Lead procurement review project teams in maintenance contracts;
• Plan and lead implementation of Term Service Contracts throughout the maintenance department;
• Advise other units on contractual procedures to be followed and produce contract preliminaries for tender documents;
• Select contractors, scrutinise submitted tenders, assess claims for payment and settle final accounts and claims;
• Assess fee claims received from external consultants.

• Agree procedures with the Department of Education for the implementation and ongoing performance monitoring on Term Service Contracts and other agreed procurement processes established by the Education Authority;
• Assist with progressing capital/minor works projects through the Department of Education financial approvals system and negotiate with the Department of Education on cost allowances for each project.

• Project manage the delivery of the measured term contracts;
• Carry out post-project evaluation reports on completed contracts;
• Prepare specifications, schedules of works and all tender documents for maintenance and capital projects.

• Lead and direct external professional consultants to ensure that the Education Authority’s standards are met on a wide range of capital and revenue projects;
• Approve external consultants in accordance with agreed terms.

• Assist with procuring property condition surveys covering all Education Authority controlled properties, properties maintained by the Education Authority, voluntary grammar schools and other associated properties using the services of external consultants.

• Travel to sites or other locations in pursuit of the Education Authority’s interests;
• Engage in activities such as:
• Address significant contractual disputes concerning on-site operations;
• Meet with adjoining owners or residents/community who have objections to the Education Authority’s proposals or actions;
• Meet with parents or groups representing other user interests;
• Meet with political representatives or those presenting local interest groups;
• Liaise with loss adjusters and insurance representatives regarding vandalism to Education Authority properties;
• Attend courts of law as an expert witness when necessary.
• Carry out other duties relevant to the post as directed by the Head of Maintenance or their nominated officer.

• Comply with EA policies and procedures in relation to the duties and responsibilities of the post;
• Any other duties that the EA may from time to time require.

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual…