Accounts Payable Specialist

Recruiter - Accounting & Professional Services Accounts Payable Specialist

We’re looking for an experienced Accounts Payable Specialist who has a strong background in hands‑on, manual invoice processing and full‑cycle AP. The ideal candidate has at least five years of experience working in a high‑volume environment, handling 200+ invoices per week—each with multiple line items that require detailed review and accurate coding.

• Handle full‑cycle accounts payable, from invoice entry and coding to payment runs, including checks, ACH, and wire transfers.
• Process a high volume of invoices manually, ensuring all details are coded correctly to the appropriate general ledger accounts.
• Perform 3‑way matching for purchase orders, receipts, and invoices to verify accuracy before payment.
• Maintain vendor files, including setting up new vendors, collecting W‑9s, and updating payment details.
• Communicate directly with vendors to resolve invoice or payment discrepancies in a timely and professional manner.
• Prepare weekly and monthly payment batches and ensure all approvals and documentation are in place.
• Assist with month‑end close by preparing accruals and reconciling AP‑related accounts.
• Support audits and provide necessary documentation as needed.

• Minimum 5 years of hands‑on accounts payable experience in a high‑volume, manual processing environment.
• Experience managing invoices with multiple line items and complex coding requirements.
• Strong understanding of full‑cycle AP and 3‑way match process.
• Proficient with ACH and wire payments.
• Working knowledge of general ledger coding and accounting systems.
• Excellent communication and organizational skills with a strong attention to detail.
• Ability to manage vendor relationships effectively and prioritize tasks under tight deadlines.